Accountant at Fleetworthy in Madison, WI

Job Purpose

This entry-level position supports the Finance team by accurately entering, maintaining, and updating financial and business transaction data. The role focuses heavily on data entry, record keeping, and transactional processing, while following established accounting procedures and internal controls. This is an excellent opportunity for someone early in their accounting or finance career who is eager to learn and grow in a structured, team-based environment.

Essential Duties and Responsibilities

• Enter and process customer invoices for goods and services with a high level of accuracy.
• Support accounts payable and passthrough processing, including reviewing transactions for proper documentation, authorization, and correct data entry.
• Assist with accounts receivable processing, including posting customer payments (ACH, wire, check, and credit card) into the financial system.
• Review customer accounts to ensure balances, payments, and records are accurate and up to date.
• Identify basic discrepancies or missing information in financial records and escalate findings to senior team members as needed.
• Serve as a liaison between Finance and internal teams (e.g., Customer Service, Licensing, Safety) to help resolve data or account questions.
• Assist with collections support, including reviewing accounts in collection status and helping prepare weekly reporting for the Business Unit Controller.
• Ensure transactions are posted to the correct accounts and general ledger in accordance with internal guidelines.
• Support account reconciliations and assist with reviewing balance sheet and P&L records.
• Compare data across multiple systems and reports to identify errors, inconsistencies, or missing information.
• Extract, compile, and organize financial data from various systems and records as requested.
• Maintain regular communication with internal teams, customers, and vendors to support accurate financial processing.
• Assist with quarterly and annual audits by gathering documentation and supporting schedules.
• Support sales tax reporting and other compliance-related filings.
• Perform assigned month-end support tasks, including journal entry preparation assistance, data transfers between systems, updating schedules, and maintaining account documentation.
• Complete additional administrative and data-related tasks as assigned to support the Finance team.

Competencies and Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field (or currently pursuing).
• Minimal prior experience required — internships, coursework, part-time roles, or entry-level experience in accounting, finance, or data entry are welcome.
• Basic understanding of accounting principles and financial processes (training provided).
• Strong attention to detail with the ability to accurately enter and review data.
• Comfortable working with spreadsheets and financial systems; experience with Excel or similar tools preferred.
• Ability to learn accounting software and internal systems (e.g., NetSuite, Salesforce, MS Office Suite).
• Organized, dependable, and able to manage multiple tasks in a deadline-driven environment.
• Strong communication skills and a customer-service mindset.
• Ability to maintain confidentiality when handling sensitive financial information.
• Willingness to ask questions, learn new processes, and contribute positively to a collaborative team environment. 

Work Environment

• Position is primarily in-office, with potential for a hybrid schedule.
• Physical demands include sitting and standing for computer-based work during a standard 8-hour workday.