Project Coordinator at FIRST in Jersey City, NJ

Summary: FIRST is a leading global brand experience agency specializing in various sectors including Financial Services and Technology. The Project Coordinator supports a team of Project Managers in planning and executing events, ensuring exceptional service and creative solutions for clients. Responsibilities: - Responsible for supporting the planning and execution of virtual, in-person and hybrid events - Support events from creative concept and development through initial briefing to reconciliation including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events - Support other team members with event management and onsite execution - Keep team members and internal stakeholders well informed of all relevant logistical information - Create timely and effective communications as often as needed - Work with the team to ensure adherence to client standards of operations - Responsible for accurate and timely budgeting, invoicing and reconciliation of events - Share knowledge of best practice regarding new suppliers, services, and venues - Always look to integrate best practices and raise the bar at each event - Be proactive with ideas and creative solutions Required Qualifications: - 1-2+ years of experience including entry level meeting planning and supporting a team - Proficient with Microsoft Office applications such as PowerPoint and Excel - Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers - Creative problem solver, resourceful, and a team player - Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail - Calm and flexible approach to handling the pressure and stress of ever-changing demands - Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail - Ambitious, proactive, and flexible when dealing with ever-changing situations - Willing to travel when required - Demonstrated ability to collaborate with colleagues at all levels - Highly motivated, able to work independently - Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary - Requirement to be onsite at domestic events, and may require international travel when necessary - Requires the ability to lift / move up to 30 pounds when necessary - Essential physical requirements including standing, sitting, typing, handling of materials including lifting / moving items Preferred Qualifications: - Bachelor's Degree preferred Required Skills: Event planning, Budget management, Microsoft Office Important Skills: Creative problem solving, Time management Nice-to-Have Skills: Team player, Relationship building, Attention to detail, Flexibility, Motivation Benefits: Annual discretionary bonus