Conference Allocation Coordinator (Corporate… at FIRST · MS - New…

Summary: FIRST is a leading global brand experience agency providing a range of services including Content, Creative, and Digital Technology. The Conference Allocation Coordinator will be responsible for scheduling meetings between investors and executives, preparing schedules for corporate management teams, and delivering exceptional client service. Responsibilities: - Meeting coordination for investors, internal teams, and corporate clients for corporate access events - Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences - Build strong relationships with Corporate management teams as well as with other internal constituents - Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity as lead or support - Maintain and distribute conference schedules - Action schedule changes on corporate and investor schedules in a timely manner - Proactively manage and respond to a high volume of emails received in a shared team inbox - Work with the Sales team to understand the account base and investor growth potential - Coordinate and communicate meeting details with Corporate contacts and the Sales team - On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests - Day-of-event execution for virtual or in-person event needs - Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork) Required Qualifications: - 1-2 + years' Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination required - Proficient with Microsoft Office including Word, Excel, and PowerPoint - Ability to manage multiple projects simultaneously - Attention to detail and ownership of projects - Highly organized with the ability to work in a high-pressured environment - Excellent written and oral communication skills at all levels - Lead by example, fostering a positive environment - Ability to create best practices and take on new initiatives independently - Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles - Motivated, self-starter, ability to take direction and work independently; ability to think innovatively Preferred Qualifications: - Bachelor's degree preferred or equivalent practical experience - Working knowledge of Dealogic / Conference Manager a plus - Project Management experience, preferably in the financial services industry or a corporate environment Required Skills: Corporate Access Meetings, Meeting coordination, Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Dealogic, Conference Manager, Financial services industry experience, Client-centric approach, Project Management Benefits: Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA), 401 (k), Five Flexible Spending Accounts Options, Generous Paid Time Off Allowance, Employee Assistance Program (EAP), Life, Disability & Pet Coverages, Wellness Stipend, Mobile Phone Allowance, Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more, Aura Identity Theft Protection, Discretionary Bonus Structure, Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.