Office Assistant at Findorff in Milwaukee, WI

OFFICE ASSISTANT Findorff is a local construction firm that has proudly served the Milwaukee area for more than 50 years, delivering best-in-class construction services to projects of all sizes. We are driven by strong relationships, expert craftsmanship, and a deep commitment to the communities we serve.  What We Are Looking For • Experience working in a professional office environment, providing administrative, customer service, or office support functions • Strong interpersonal and communication skills with a welcoming, service-oriented approach to supporting employees, visitors, and vendors • Highly organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment • Proficiency with Microsoft Office and general office technology, including multi-line phone systems and shipping platforms • A proactive mindset with a willingness to take ownership of tasks, solve problems, and improve office processes • Ability to balance administrative, facilities, event, and inventory responsibilities while maintaining a positive office experience for all employees • Located in or near Milwaukee, Wisconsin What You'll Do As the Office Assistant, you'll serve as the central point of support for the Milwaukee office—creating a welcoming environment, ensuring day-to-day operations run smoothly, and helping employees, visitors, and leadership stay focused on their work. • Deliver a Positive Front Desk Experience: Serve as the first point of contact for visitors, clients, and callers by greeting guests, answering phones, monitoring office access, coordinating visitor arrivals, and representing Findorff with professionalism and hospitality. • Provide Administrative Support: Assist project teams and office leadership with a variety of administrative responsibilities, including special projects, bid-day support, workstation preparation, office communications, seating updates, and other operational needs that keep the office running efficiently. • Coordinate Mail & Shipping Operations: Manage incoming and outgoing mail, FedEx shipments, package distribution, shipping vendor relationships, billing coordination, and mailroom organization while ensuring efficient and cost-effective service. • Support Office Facilities & Workplace Experience: Act as the on-site liaison for facility needs by coordinating with vendors, maintaining shared spaces, monitoring conference rooms and fitness areas, and helping ensure a clean, organized, and inviting environment for employees and guests. • Manage Inventory & Office Supplies: Oversee office, kitchen, and meeting room inventory by ordering supplies, stocking common areas, coordinating with service providers, and ensuring employees have the resources they need to be productive. • Assist with Events & Meetings: Support office events, team gatherings, meetings, and employee celebrations by coordinating catering, assisting with setup and cleanup, managing conference room readiness, and helping deliver a positive employee experience. • Enhance Office Organization & Operations: Identify opportunities to improve office processes, documentation, organization, and overall workplace efficiency. Help create a seamless experience for employees by anticipating needs and taking initiative to solve problems. Why Findorff • Employee-owned (ESOP) structure that allows you to share in the long-term success you help build • People-first culture that values teamwork, collaboration, and creating a positive workplace experience for employees and visitors alike • Meaningful impact every day through a highly visible role that helps support project teams, office leadership, and the success of one of Wisconsin's most respected construction firms • Stable, growing organization with a strong reputation, long-standing client relationships, and a commitment to excellence • Connected office environment where your contributions are valued and your work directly supports the success of employees across the Milwaukee office Plus: Competitive compensation, 401(k) + contributions, profit sharing, generous PTO, paid parental leave, career development opportunities, and a comprehensive benefits package. Diversity matters. Findorff recognizes the talents of all, appreciating the different backgrounds, experiences, and perspectives that make us a stronger company and partner for the communities we live and work in. Findorff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.