Entry Level Accounting at Filtrex Service Group in Tulsa, OK

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Company: Filtrex Service Group, Inc. Department: Accounting Reports To: Accounting Manager or Designated Supervisor Employment Type: Full-Time

Position Summary

Filtrex Service Group is seeking a dependable and detail-oriented Entry-Level Accounting Assistant to support the daily functions of the Accounting Department. This position is ideal for someone looking to build their accounting experience while developing a strong understanding of accounts payable, accounts receivable, reconciliations, financial records, and general business operations.

The Accounting Assistant must be organized, accurate, professional, and comfortable working with confidential financial information.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Enter invoices, payments, expenses, deposits, and other financial transactions accurately and promptly.
• Review invoices and supporting documentation for completeness and proper approval.
• Assist with accounts payable and accounts receivable activities.
• Prepare and send customer invoices, statements, and other accounting correspondence.
• Apply customer payments to the appropriate accounts and invoices.
• Assist with following up on outstanding customer balances.
• Maintain accurate vendor and customer account information.
• Reconcile bank accounts, credit card statements, vendor statements, and other financial records.
• Collect, organize, and verify receipts, expense reports, purchase orders, and supporting documentation.
• Research and help resolve billing, payment, and account discrepancies.
• Assist with weekly, monthly, and year-end accounting processes.
• Prepare basic financial reports and spreadsheets as requested.
• Maintain organized electronic and physical accounting records.
• Respond professionally to questions from customers, vendors, employees, and management.
• Support audits by gathering and organizing requested documents.
• Follow all company accounting procedures and internal controls.
• Protect confidential employee, customer, vendor, and company financial information.
• Provide general administrative support to the Accounting Department.
• Perform other related duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• Associate degree, accounting coursework, or relevant certification preferred.
• Previous accounting, bookkeeping, banking, or administrative experience is helpful but not required.
• Basic understanding of accounting principles is preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability and willingness to learn the company’s accounting and operational software.
• Strong attention to detail and commitment to accuracy.
• Effective organizational, time-management, and problem-solving skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while contributing to a team environment.
• Professional judgment and the ability to maintain confidentiality.

Performance Expectations

The Accounting Assistant is expected to:

• Complete assigned work accurately and within established deadlines.
• Maintain complete and organized supporting documentation.
• Communicate questions, discrepancies, and potential issues promptly.
• Demonstrate reliability, professionalism, and consistent attendance.
• Follow established accounting procedures and approval requirements.
• Accept feedback and demonstrate continued growth in accounting knowledge and responsibilities.
• Maintain positive and professional relationships with employees, customers, vendors, and leadership.

Work Environment

This position primarily operates in a professional office environment and requires regular use of a computer, telephone, email, accounting software, and standard office equipment.

Compensation: $20.00 per hour

In 2012, Filtrex began the transition from a coil cleaning and filter replacement company, into a self-performing national mechanical contractor, focusing on HVAC/R preventive maintenance. The success of The Filtrex Solution is measured by our consistent quality of service and significant reductions in our clients' HVAC/R budget.

From utilizing QRScan's Enterprise Asset Management Suite, to developing multiple apps that can be used by clients, technicians, as well as our administrative staff, we have made a name for ourselves in the software industry as well as the HVAC/R industry.