Recruiting Coordinator at Fieldwire by Hilti in San Francisco, CA

Summary: Fieldwire is a construction field management software company seeking a highly organized and detail-oriented Recruiting Coordinator to join their Talent Acquisition team. This role involves managing the interview process, ensuring a seamless candidate experience, and maintaining recruiting systems and data integrity. Responsibilities: - Partner closely with the Recruiting team and hiring managers to successfully drive candidates through the interview and offer process - Ensuring complex interview schedules run flawlessly across time zones and stakeholders - Creating a seamless, thoughtful candidate experience from application through offer - Keeping recruiting systems, data, and processes accurate, scalable, and efficient - Manage phone, video, and onsite interview scheduling across multiple time zones - Serve as the primary point of contact for candidates throughout the interview process - Coordinate interviews with hiring teams, executives, and cross-functional partners - Deliver a welcoming, professional, and high-touch experience for every candidate - Provide timely updates, guidance, and communication throughout the hiring journey - Act as a brand ambassador for Fieldwire during every candidate interaction - Maintain data integrity within our ATS (Greenhouse), including candidate tracking and status updates - Ensure compliance and accuracy across all recruiting workflows - Grant and support ATS access for hiring managers and interview panel members globally, walking them through system usage as needed - Facilitate and support requisition creation by ensuring requests are reviewed promptly and launched smoothly into approval workflows - Educate hiring managers on process and hiring workflows - Partner with Global TA and HR teams to gather candidate information, support offer creation, and assist in closing candidates - Manage complex candidate scheduling for remote and in-person interviews - Post open roles to company websites, job boards (LinkedIn, Indeed), and other platforms - Assist with basic sourcing activities as needed - Support job fairs, campus recruiting efforts, and networking events - Track recruiting metrics, generate reports, and support recruiting-related projects - Help update, document, and improve recruiting processes to support scale and efficiency - Success in this role requires a high degree of organization, strong communication skills, creative thinking and the ability to maintain composure in a fast-paced environment - You will develop a strong understanding of the full-cycle recruiting process and have opportunities to grow your responsibilities over time as you deepen your impact on the team - Develop strong working knowledge of Greenhouse to provide administrative and system support across global software Business Units, ensuring data accuracy and smooth recruiting workflows Required Qualifications: - 1-3+ years of experience in recruiting coordination, HR operations, or a related role - Exceptional attention to detail and strong organizational skills - Ability to prioritize and manage multiple tasks in a fast-paced environment - Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple projects - Excellent written and verbal communication skills - A strong sense of ownership and follow-through - A passion for candidate experience and continuous process improvement - Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership - Someone who can adapt to ambiguity Preferred Qualifications: - Experience working in a startup or high-growth environment - Experience using Greenhouse or similar ATS platforms - Exposure to global or multi-time-zone hiring coordination Required Skills: Recruiting coordination, Greenhouse ATS Important Skills: Multi-tasking Nice-to-Have Skills: Process improvement, Startup experience, Global hiring coordination Benefits: Corporate bonus (up to 30%), Other variable compensation programs