Personnel and Administration Assistant at Expeditors… · Hanoi

Company Description

We take care of our employees, and they take care of our customers!

Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 18,000 trained professionals in a worldwide network of over 340+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.

Our Mission

We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!

Job Description

The Personnel and Administration Assistant is responsible for supporting both office administration and personnel functions to ensure efficient daily operations and effective processes. This role covers office management, recruitment and employee lifecycle administration, compliance, and event management. The position plays a key role in maintaining a well-organized workplace while supporting employee engagement and organizational development.

Key Accountabilities:

Office Administration:

• Ensure the office is fully operational, with all facilities, utilities, and equipment functioning properly and well maintained
• Manage relationships and contracts with external service providers (e.g., couriers, office supplies, maintenance vendors)
• Oversee office supplies, asset management, and general administrative operations

Event Management

• Plan and organize internal events, employee engagement activities, and company events
• Manage event logistics, including venue, vendors, materials, and scheduling
• Monitor event budgets and timelines to ensure effective execution
• Evaluate event outcomes and recommend improvements

Personnel Administration:

• Manage recruitment processes, including posting job advertisements, screening CVs, coordinating interviews, and preparing job offers
• Support onboarding activities for new employees
• Employee Records and Documentation: Maintain and update employee records
• Ensure proper filing and documentation accuracy
• Manage social insurance and health insurance processes
• Handle personnel accident insurance documentation and related matters
• Manage visa, work permit, and temporary residence card processes
• Ensure compliance with labor laws and company policies
• Prepare required reports for government authorities and management
• Oversee employee lifecycle processes: onboarding, internal changes and offboarding
• Coordinate and organize training programs (HR systems, staff orientation, employee assessment programs)
• Other tasks as being required by Supervisor

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Law, or related fields
• 2-3 years of working experience in in a similar position, working experience in global company is plus.
• Good understanding of labor laws and HR procedures is and advantage
• Good communication in both English & Vietnamese languages
• Honest, proactive self-management, detailed and positive attitude
• Multitask and time management skill
• Strong organizational and coordination skills
• Ability to work independently and drive initiatives
• High attention to detail and accuracy
• Proficiency in Microsoft Office

Additional Information

Expeditors offers excellent benefits:

• Full time job contract
• Competitive salary
• Opportunity for promotion
• Friendly atmosphere among team
• Ability to develop
• Professional Training Plan
• Health insurance program
• Professional of working environment
• 14 annual leave days per year
• Performance bonus