Clinical Contract Associate at Excelya in Philadelphia, PA

Step into an exciting opportunity at Excelya, a leading Contract Research Organization (CRO) dedicated to advancing healthcare through innovative clinical research. Join our dynamic team as a Clinical Contract Associate and contribute to managing clinical contracts that enable groundbreaking studies worldwide.

The role focuses on preparing, reviewing, negotiating, and tracking Clinical Trial Agreements (CTAs) and related documents in alignment with Legal guidance and internal company policies. The Clinical Contract Associate acts as a key operational interface between Clinical Operations, Legal, Procurement, Finance, Compliance, service providers, and clinical sites.

Key Responsibilities:

Clinical Contract Management

• Draft, review, negotiate, execute, and archive clinical trial and clinical project-related contracts in accordance with approved templates and legal guidance.
• Support R&D Legal in the review of complex agreements or MSAs when requested.
• Serve as the primary point of contact for contractual matters with clinical sites and service providers.
• Monitor contract execution, amendments, extensions, renewals, and close‑out activities.
• Track and control the contract signature and approval process to ensure compliance with company requirements.
• Manage Power of Attorney (POA) documentation granted to service providers, when applicable.
• Identify and resolve low‑risk contract issues independently, escalating higher‑risk matters to R&D Legal.

Operational & Cross‑Functional Collaboration

• Work closely with Clinical Operations teams, Legal, Procurement, Finance, Compliance, and external partners to ensure appropriate contractual coverage for all clinical trials.
• Ensure adherence to legal and compliance guidelines regarding acceptable changes to standard terms and conditions.
• Communicate contract status, risks, and timelines clearly to internal stakeholders.
• Support the RFP and vendor selection process in collaboration with Clinical Research Management and Procurement.

Process Improvement & Compliance

• Stay informed on evolving clinical trial contracting practices and country‑specific contractual requirements.
• Support the continuous improvement of standard templates, workflows, and contract management processes.
• Contribute to training initiatives related to clinical contract management.
• Proactively escalate contract delays or issues to R&D leadership when required.
• Provide backup and operational support to other Clinical Contract Specialists when needed.