| CONTRACT AWARENESS - Read and understand the limits to the required scope of work (when a change order is required)
- Understand how to find the notice requirements for constructive changes, delays, or project acceleration
- Determine the pricing for the job (i.e. fixed price, T & M, GMP, etc.)
- Know and understand the closeout requirements
- Know and understand the term of the contract or period for performance
- Know and understand how the “Contract Amendment/Change Order Process” is addressed in the contract
PRE-JOB MEETINGS - Conduct the pre job meeting
- Invite all project team members to the pre-job meeting (Include Operations Manager, Operations Reporting Controls and Safety Professional)
- Prepare the pre-job meeting agenda
- Review minutes and distribute to attendees
- Review Safety Violation Process
- Initiate the job site hazardous analysis
- Set Goals for the project
MANPOWER/SCHEDULING - Develop and use appropriately a man loading project schedule
- Evaluate manpower needs using the cost to complete, job cost tracking report, and the project schedule
- Analyze how we are doing against estimate, use to predict manpower needs for job (The Cost to Complete Report addresses this measurement)
- NOTIFY company Superintendent, as soon as possible, of significant changes to you most recent manpower forecast
- Track labor by phases and accurately report labor on the Cost to Complete
BUDGET - Set up job cost tracking report
- Close or be involved in all bid closings
- Review the budget with the estimator
- Phase projects with the estimator and field
- Turn in accurate budget numbers for each phase on the Cost to Complete form
- Determine which phases or areas have the highest labor component (highest risk area)
- Review and use the budget to create a schedule of values that generates a positive cash flow
- Review and/or check updated job cost information
SUBMITTALS / O & M’s - Help Estimator and Project Admin obtain and assemble timely submittals
- Review all submittals
- Review submittal log once a month and monitor submittal process - Help expedite or resubmit as appropriate
- Help develop O & M’s to ensure a timely closeout
LARGE PURCHASE ORDERS & SUBCONTRACTORS - Initiate, direct, and review all large purchase orders, subcontracts, and sign, if authorized
- Review, approve, and sign all invoices against major purchase orders
- Review tracking of large purchase orders from subcontracts
- Do not allow overpayment of large purchase orders or subcontracts
- Understand the terms and conditions from our Purchase Orders
PRODUCTION/QUALITY/SAFETY - PM’s main responsibility for production
- PM must make sure Foreman or Field Supervisor knows their responsibilities, preferably in writing
CORRESPONDENCE/COMMUNICATION - Review with PA rough draft or prepare final draft correspondence for normal activities
- Write special correspondence as appropriate
- Help ensure that correspondence is done timely, professionally, and accurately
- Communicate with the President or FOM any significant items or significant changes in the job (good or bad)
- Use RFI/DCVR log to track information requests from customers
- Provide timely and accurate feedback to field leaders
BILLING - Work with PA and Estimator to create a positive cash flow payment schedule
- Work with PA and Field Supervisor to ensure that billings are performed timely and accurately and within customer constraints
- Review aging reports and feedback
- Work for billing amounts which have positive cash flow
- For special cases and in coordination with the PA follow up on payment collections (be proactive where possible)
- Retainage – Work with PA to bill timely, collect (including partial release of retention when possible)
- Get change orders included if possible
- Anticipate & include materials and equipment in the billings which are on the job but not invoiced by the supplier at the time of billing
PAYROLL - Shift changes should be approved by the Union and communicated to our payroll personnel as soon as possible
- Timecards need to be turned in accurately (with correct Job and Phase #) on Friday afternoons, but no later than Monday, 8 AM
- Timecards must be signed by the individual and the project managers
JOB COSTING TRACKING AND FORECASTING - Performance Measurement – For all jobs over $100K use, complete the Cost to Complete form monthly and return to the feedback manager. The highest priority purpose is for positive field feedback and recognition Quantity measurements must also be used on all projects over $2,000,000
COST TO COMPLETE REPORTS - Analyze the cost to complete report
- Accurately update percent complete reports
- Walk the job, get discuss production forecasts with field leaders
- Update estimated hours and costs monthly on the cost to complete report
- Understand earned value
CHANGE ORDERS - Coordinate/assign responsibilities for change proposals. Work with the Estimator, PA and field leaders for proposals, scope of work definitions and clarity
- Review proposals for proper pricing and presentation. Turn in change order pricing timely (based on contract time frame) and within customer constraints
- Review log of changes at least monthly. Take necessary action
- In special cases and in coordination with PA, follow up for billing and payment
- Help PA obtain budgets for accounting
- Analyze the total change order amount verses the original contract amount
CLOSE OUTS - Negotiate early release of retention
- Assure that retention is paid
- Review and Submit O & M’s
- Assure record drawings are complete, accurate, and submitted as early as possible
ESTIMATORS MEETINGS - Help provide information for current reports for manpower and who’s estimating what
- Provide input or participate in discussion as appropriate (esp. for processes)
- Attend the Monday morning weekly look-ahead meeting
PREQUALIFICATIONS - Provide information and updates to the Marketing Department for pre-qualifications
- Prepare for pre-qualification presentations
- Perform additional duties as assigned
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