Administrative Assistant at Eurofins Scientific in Plano, TX

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organization services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organizations. It also has a rapidly developing presence in highly specialized and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 30 years, Eurofins has grown from one laboratory in Nantes, France to 58,000 staff across a decentralized and entrepreneurial network of 900 laboratories in over 54 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2024, Eurofins generated total revenues of EUR € 6,515 billion, and has been among the best performing stocks in Europe over the past 20 years.

Administrative Assistant responsibilities include, but are not limited to, the following:

• Project set up in an online Project Management System (PMS)
• Project coordination (including the collecting of financial documentation, processing purchase orders, answer email correspondence, phone correspondence, closing/suspending projects, placing projects on hold, adding new reports to project folders)
• Issue Follow Up Services quotes to customers
• Monthly Billing for Fees (including the issuance of PO letters)
• Maintain the Follow Up Services Database (including updating client information, licensing fees, E file numbers and Inspections information)
• Processing updates for Major NCRs (includes updating PMS, Database, Billing and OSHA Forms)
• Send notifications via email for reduced and added Inspections due to Major NCRs/Collect additional Payments/Closing emails for On Hold projects
• Assist AR department with the collection of past due payables
• Additional Administrative duties as requested

Minimum Educational Qualifications:

• High school diploma or GED

Basic Minimum Qualifications:

• Minimum 1 year of experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong communication skills
• Essential skills involve organization, time management, and basic clerical abilities
• Authorization to work in the United States indefinitely without restriction or sponsorship

Position is full-time 6-month contract, working Monday - Friday 8:00 am - 5:00 pm, with overtime as needed. Candidates currently living within a commutable distance of Plano, TX are encouraged to apply.

Eurofins USA Consumer Product Testing is a Disabled and Veteran Equal Employment Opportunity employer.