Office Manager at Epinomics in San Jose, CA

Company Description

We are a well-funded company, run by Stanford University background people. Convenient location in Palo Alto, CA & sometimes San Jose, CA, and the excitement of starting from scratch but proven business model, deep connections with industry leaders, benefits, and a competitive salary.

Epigenomics is the “software programming” layer sitting on top of our genomic DNA “hardware” and controls the function of all genes, and is a critical driver of many human diseases, including cancer. Our founders invented the technology capable of decoding this programming layer and producing the richest data output of the epigenome with 1000x improvement in cell requirement over existing technologies. This technology was published in top journals and was highlighted in Stanford’s annual report as a top technology.

We have proprietary epigenomics profiling technology and build deep data analytics to unlock the value of this technology for our pharma, biotech customers. We are defining the field of epigenomics with the goal to bring about the era of personalized medicine.

Job Description

Duties and Responsibilities

• Help with bookkeeping

• Interfaced with our external accounting, payroll, banking, tax, and legal providers, managed company credit cards

• Office manager handled facilities and real estate

• Ordering and managing food, drinks, and office equipment

• General HR: composing a job description, posting a job opening, prescreening candidates, scheduling interviews, and on-boarding a new hire

• Financial and legal documents: a trustworthy startup office manager will process all repeat payments and paperwork for new hires

• Executive assistance: calendaring meeting and business trips

• Manage dynamic and complicated calendars, including meeting planning, scheduling, and conference calls for the team

• Manage correspondences including prioritizing and responding to emails, referring/forwarding inbound communiques as needed

• Manage filings and office organization

• Plan and manage travel schedule, logistics, and other arrangements

• Assist with and take on other projects and research as requested, including sales and marketing projects, as needed

A truly competent office manager deserves the title of Jack-of-all-trades. They can do lots of things.

Qualifications

• Previous experience supporting senior executive(s), preferably in a startup environment of 5 people but growing fast.
• Ability to exercise discretion and independent judgment regarding prioritization of appointment and meeting requests
• Excellent oral and written communication skills
• Impeccable organizational and multi-tasking skills; able to balance multiple competing priorities and complete projects and tasks on-time
• Thoroughness and careful attention to detail
• Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Able to exercise discretion with confidential and sensitive information.

Additional Information

To Apply: Please include your resume, c over letter, and tell your story: what makes you tick, why you want to be a part of Epinomics, and what you think you can contribute. Applications cannot be considered without this personal profile. Help us understand who you really are.