Human Resources Coordinator at Envision Unlimited in Chicago, IL

Description

We are seeking a dynamic, detail-oriented, and forward-thinking Human Resources Coordinator to join our Human Resources team. This role is ideal for someone who has strong working knowledge of HR practices, enjoys supporting employees and candidates, and thrives in a fast-paced, mission-driven environment.

The Human Resources Coordinator will serve as an important point of contact for HR-related questions, onboarding support, employee records, compliance tracking, unemployment claims, insurance documentation, safety committee participation, and general HR administration. This individual must be highly organized, professional, confidential, and comfortable balancing multiple priorities while providing excellent service to employees, candidates, managers, and external partners.

The ideal candidate is a team player who brings initiative, sound judgment, strong administrative skills, and a willingness to support both day-to-day HR operations and broader compliance needs.

What You'll Do:

• Respond to internal and external HR-related inquiries and requests, providing timely assistance or directing matters to the appropriate HR team member. 
• Support candidates and new hires throughout the onboarding process to ensure a smooth and organized transition into employment. 
• Maintain accurate personnel-related data in HRIS system.
• Ensure employee files are complete, accurate, and compliant with IDPH and other applicable state requirements. 
• Handle unemployment claims, including gathering information, preparing responses, maintaining records, and coordinating with appropriate parties as needed. 
• Assist with HR compliance reporting, including EEO-1 reporting, Illinois Equal Pay Act reporting, and other required filings. 
• Provide certificates of insurance as requested. 
• Support insurance-related matters, including auto accident documentation, vehicle insurance, property insurance, and coordination for newly acquired vehicles or properties. 
• Serve as a member of the Safety Committee and assist with safety-related documentation, tracking, reporting, and follow-up. 
• Maintain confidentiality when handling employee information, agency records, claims, and compliance-related matters. 
• Provide general administrative support to the Human Resources Department.
• Assist with special projects and other HR-related duties as assigned. 

What We're Looking For:

We are looking for someone who is dependable, resourceful, and eager to contribute to a collaborative HR team. The successful candidate will be able to work independently, communicate professionally, manage confidential information appropriately, and bring a proactive approach to HR support and compliance.

Why Join Us?

 This is an excellent opportunity for an HR professional who wants to grow their experience in employee support, HR operations, compliance, onboarding, reporting, and risk-related administration. You will be part of a mission-driven team where your work directly supports employees and strengthens organizational operations. 

Requirements

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered. 
• Previous experience as an HR Assistant, HR Coordinator, or in a related administrative HR role. 
• Working knowledge of HR practices, onboarding, employee records, compliance, and general HR administration. 
• Experience using an HRIS system required; Paylocity and/or UKG experience strongly preferred. 
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook. 
• Excellent verbal and written communication skills. 
• Strong interpersonal skills and ability to work professionally with employees, candidates, managers, vendors, and external agencies. 
• Ability to handle confidential and sensitive information with discretion and integrity. 
• Strong organizational, time management, and follow-through skills. 
• Excellent attention to detail. 
• Ability to manage multiple priorities in a fast-paced environment. 
• Team-oriented, proactive, and solutions-focused mindset.

Envision Unlimited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Envision Unlimited offers competitive salaries and a generous benefit package to our professionals:

Blue Cross/Blue Shield Medical Coverage: HMO, PPO, HSA

Dental and Vision Insurance Options

Flexible Spending Accounts

Company paid Life Insurance

12 Paid Holidays 

Paid vacation, sick time, and personal days

403B plan

Voluntary Life, STD and other benefits

In house training and CEU’s

Employee Assistance Network

Support for pursuing clinical licensure (financial and time off)

Opportunity for career growth & development

Student Loan forgiveness participant program