Project Manager at Entreprenista in Miami, FL

About the company: Entreprenista is a leading media company and home to the Entreprenista League, our vibrant membership community designed to support and empower women founders and leaders. From strategic partnerships with best-in-class business solutions to thoughtfully curated networking and educational events that spark meaningful business connections, Entreprenista is the go-to resource for women looking to grow and scale their businesses with purpose. Role Description: The Project Manager, Campaigns & Operations will own the end-to-end project management for select campaigns and initiatives at Entreprenista, from Founders Weekend and the Entreprenista 100 awards, to product launches, partnership activations, and seasonal content pushes. This is a builder role responsible for turning ClickUp into the company's single source of truth, creating systems the team actually uses, and holding every function, including leadership, accountable to the plan. The right person is deadline-obsessed, a proactive communicator, and thrives building order inside a fast-scaling team. Responsibilites:   Campaign & Launch Project Management • Own the end-to-end project management for all major campaigns and initiatives: Founders Weekend, Entreprenista 100, membership product launches, partnership campaigns, and seasonal content pushes. • Build and manage the master campaign calendar so the full team has visibility into what's launching, when, and who's responsible for what. • Break big initiatives into workstreams, set milestones, assign owners, and track progress daily, not weekly, and make sure nothing moves without an owner. • Run campaign kickoffs, weekly standups, and post-mortems. Make sure every initiative starts with a plan and ends with a debrief. • Be the person who flags risks early, escalates blockers immediately, and drives solutions instead of just reporting problems. ClickUp Ownership & Operational Systems • Own and manage Entreprenista's ClickUp workspace as the single source of truth for all projects and tasks across the company. • Build and maintain ClickUp spaces, folders, lists, views, automations, and dashboards that reflect how the team actually works. • Create standardized project templates for repeatable campaigns and launches so we're not reinventing the wheel every time. • Train the team on ClickUp best practices, enforce adoption, and make sure tasks are updated, due dates are real, and statuses are current. • Design dashboards and reporting views that give leadership real-time visibility into project health, team capacity, and upcoming deadlines. • Continuously improve our ClickUp setup as the team and business evolve. If something's not working, fix it. Cross-Functional Coordination • Work across every function at Entreprenista: marketing, partnerships, membership, events, and growth. You're the connective tissue that keeps the team in sync. • Coordinate deliverables, handoffs, and dependencies between teams so nothing stalls because someone was waiting on someone else. • Partner with leadership to prioritize initiatives when the team is at capacity. Help us say no (or not yet) when needed and share how we can get things done. • Support event logistics project management for Founders Weekend and other flagship events, making sure every deliverable, vendor timeline, and internal task is tracked. Deadline Accountability & Team Execution • Hold every team member accountable to their deadlines. Follow up proactively, not reactively. If something is at risk, you know about it before the due date, not after. • Establish a culture of on-time delivery across the company. This means setting realistic timelines, building in buffers where needed, and making it clear that due dates are not suggestions. • Send daily or weekly status updates that are clear, concise, and actionable, not just a list of tasks but a real picture of where things stand. • Identify bottlenecks and recurring issues in how the team works and propose solutions to fix them permanently, not just for the current project. *As we grow, so will this role. We're looking for someone who wants to grow with us. Entreprenista is a startup, and from time to time you may have to work on initiatives outside of your core role.   Requirements • Proven project management experience across multiple simultaneous projects: ideally 3-5+ years at a digital media company, agency, startup, or membership/community business. You've managed multiple complex projects at the same time and nothing dropped. • Advanced ClickUp expertise. This is non-negotiable. You've built workspaces, automations, dashboards, and templates, and managing ClickUp for a team of 10+ is a plus. • An obsession with deadlines and the discipline to make it easy for others to hit theirs. You follow up relentlessly but respectfully, and you hold yourself to a higher standard than you hold anyone else. Preferred • PMP, Scrum, or other project management certifications. • Experience with our broader tech stack: HubSpot, Samcart, ClickUp, Stripe, Klaviyo, Webflow, Circle, Slack, Zapier. • Background in event production or event project management. • Experience building SOPs and operational documentation from scratch. • Familiarity with AI-powered project management tools and workflow automations. • Passion for supporting women entrepreneurs and founders.