Student Employee - Alumni Services Assistant at Ensign College · Salt…

Student Employee – Alumni Services Assistant

Career & Internship Services

Department: Ensign College Career and Internship Services

Reports To: Associate Director of Career Services or Alumni Coordinator Missionary

Position Information Position Type: Part-Time Hourly (15–19 hours per week)

Hourly Wage: Starting at $14.00/hour. You may receive a $0.25 increase each semester based on performance. If you already work at Ensign College, your wage will start at your current hourly rate.

Position Summary The Alumni Services Assistant helps manage Ensign College’s alumni community through the PeopleGrove platform (Ensign Connect). You will keep the alumni database accurate, support alumni access to career tools, and conduct research to track graduate outcomes. This role is detail-oriented and mission-driven: your work directly supports how Ensign College stays connected to its graduates.

Specific Responsibilities Alumni Database Administration

• Maintain and update the PeopleGrove (Ensign Connect) alumni database for accuracy and completeness
• Identify and merge duplicate user accounts to keep the database clean
• Review and approve new user registrations based on established eligibility criteria
• Monitor user activity and respond to violations of the platform’s terms of agreement

Alumni Research

• Use LinkedIn Sales Navigator and other tools to track alumni career paths after graduation
• Collect and organize data on alumni post-graduation activities for reporting and departmental analysis
• Summarize findings clearly for use in presentations and leadership reports

Career Tool Access and Support

• Approve and assist alumni requesting access to career readiness tools, including Vmock, Big Interview, and Interstride
• Respond to alumni inquiries and route questions to the appropriate team member when needed

Qualifications

• Enrolled at Ensign College (at least 6 credits per semester, 3 per block) and in good academic standing
• Resides in Utah
• Strong attention to detail and organizational skills
• Comfortable using LinkedIn; familiarity with LinkedIn Sales Navigator is a plus
• Familiarity with Ensign Connect (PeopleGrove) preferred
• Able to work independently and follow through on tasks without close supervision
• Experience with Excel, database queries, or data organization is a plus

Ideal Candidate You care about Ensign College graduates and want to help them stay connected to the institution. You are organized, thorough, and comfortable working with databases and research tools. You take initiative, ask good questions, and follow through without needing constant direction.

Expectations

• Follow the Ensign College and Church Education System Honor Code
• Maintain confidentiality of all student, alumni, and departmental information in accordance with FERPA
• Communicate proactively with your supervisor about workload, blockers, or questions
• Document your processes clearly so others can follow your work
• Show initiative and a willingness to learn new tools as the role evolves

Student Employment Requirements

All student employees accept as conditions of employment that they will:

• Be currently enrolled as an Ensign College student taking at least 6 credits (3 per block) and in good academic standing.
• Refrain from behavior or expression that seriously and adversely affects the college mission or The Church of Jesus Christ of Latter-day Saints.
• Act in accordance with the Church Educational System Honor Code and the Dress and Grooming Principles and Expectations.
• Comply with all college policies and procedures.
• Commit to bring about the purposes of Ensign College.
• Maintain these conditions of employment on an ongoing basis.

Ensign College is an equal opportunity employer and does not unlawfully discriminate in its hiring or employment practices on the basis of race, color, national or ethnic origin, sex (including pregnancy), age, disability, genetic information, or veteran's status. As an educational institution owned and operated by The Church of Jesus Christ of Latter-day Saints, Ensign College gives lawful hiring preference to qualified, faithful members of the Church who are in good standing.