Junior Administrative Assistant at EllisDon · Mississau…

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Junior Administrative Assistant will:

• Provide general administrative support to Director of Trust & Compliance
• Answer and direct incoming calls and emails in a professional manner
• Prepare and process commercial policy documentation, including new business applications, renewals, endorsements, certificates of insurance, and policy summaries
• Assist with issuing certificates of insurance and evidence of coverage for business clients
• Maintain accurate electronic client files and ensure documentation compliance
• Enter and update policy and client information in brokerage management systems
• Monitor renewal lists and assist with follow-ups on outstanding documentation
• Draft professional correspondence to insurers and commercial clients
• Process incoming and outgoing mail
• Assist with invoicing and billing follow-ups
• Maintain confidentiality of client and company information
• Perform other administrative duties as assigned

Is this the right role for you?

• High school diploma required; post-secondary education in business administration is an asset
• 0–2 years of administrative or office experience preferred
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and accuracy
• Ability to handle confidential information with discretion
• Positive attitude and willingness to learn
• Ability to work independently and as part of a team
• The salary range for this role is $50,000 - $60,000

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

​Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.