Proposal Coordinator at EllisDon Corporation in Ottawa, ON

Proposal Coordinator

Location: Ottawa, ON

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Proposals Coordinator will:

• Be accountable for all aspects of proposal management for EllisDon proposal and pre-qualification submissions. This will involve working with Sector Leaders, Technical Leads and Subject Matter Experts to ensure that proposal process, design, content and relationships are effectively coordinated on assigned pursuits.
• Develop, monitor and enforce effective deliverables matrices and bid schedules to ensure that proposals are thoroughly managed, reviewed, produced and delivered on time.
• Proofread proposal content to ensure continuity, accuracy and compliance with legal, technical and marketing specifications. Copy-edit proposal content for format, grammar, style, punctuation, spelling and consistency.
• Manage the design and presentation of proposal content and packaging to ensure visual clarity and consistency with brand standards. This will involve managing all aesthetic elements including the cre­ation and formatting of binder package artwork, response templates, organization charts, graphics and final document layout.
• Manage document control and final production for all proposal response requirements.
• Maintain library of corporate resumes, project profiles and presentations Support businesses development initiatives (events, presentations, marketing materials and website updates) as required
• May perform other related duties as required.

Is this the right role for you?

• You have Marketing or Communications Degree/Diploma, or an equivalent combination of technical training
• You have two to five years of professional work experience managing and developing proposals or an equivalent combination of technical training and experience.
• Experience with Public-Private pursuits is an asset.
• You have strong writing and proofreading skills. You pay particular attention to content with regards to copy writing, editing, grammar, spelling, and punctuation.
• You are well-versed with Microsoft Office (specifically Word and PowerPoint). Working knowledge of Adobe Creative Suite (particularly InDesign) and Google Apps would be an asset.

The salary range for this role is $66,200-$82,700.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

​Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.