Office Coordinator at Elanco in Warsaw, Masovian Voivodeship, PL

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Office Coordinator

First impressions are everything—and as our Office Coordinator, you will be the face, the voice, and the heartbeat of Elanco’s Warsaw Business Solutions Center. You will be the architect of a seamless, high-energy work environment where our team can thrive.

As an Office Coordinator, you will be responsible for advancing office operations, vendor management, and facility maintenance to ensure a seamless work environment.

This role requires working from the office 4 days/ week.

Your Responsibilities:

• Master the Ecosystem: Manage relationships with vendors and third-party providers, overseeing invoice handling, purchases, and budget control with precision.
• Be the Key Liaison: Act as the primary point of contact for the Landlord, Facility Management, and Health & Safety (HSE) activities.
• Enable Others: Coordinate daily operations with other departments, e.g. car fleet management, office equipment other and ad-hoc employee support.
• Host with Purpose: Collaborate with senior stakeholders to ensure that key management meetings are prepared to perfection.
• Innovate Boldly: Proactively identify areas for improvement within the office and reception areas to elevate the employee experience.
• Meet and greet: Ensuring smooth operations of the reception desk, stepping in the receptionists’ duties if necessary.

What You Need to Succeed (minimum qualifications):

• Bachelor’s Degree or equivalent.
• 3+ years of experience in office management and/or reception desk coordination in an international company.
• Fluency in English and strong proficiency in MS Office.

What will give you a competitive edge (preferred qualifications):

• Proven knowledge of contract and supplier management.
• A self-starter mindset with top-tier interpersonal skills.
• Ability to prioritize and thrive in a dynamic, demanding environment.
• A strong partnership mindset and the ability to work independently.
• Focus on proactiveness and problem-solving.

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

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• Career at one of the leading global animal healthcare companies.
• Office located in the center of Warsaw (Rondo Daszynskiego).
• Extra days off.
• Flexible working hours.
• Sports cards (Multisport), private medical care, life insurance.
• Animal-Friendly office.
• Theatre tickets discounts.
• Language learning platform.

Don’t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.