Project Coordinator at EKN Engineering in Irvine, CA

Summary: EKN Engineering is a company that specializes in innovative engineering and configurable software solutions. They are seeking a detail-oriented Project Coordinator to support project planning and execution within the utility construction industry, coordinating with teams and managing timelines to ensure successful project delivery. Responsibilities: - Support program management activities by tracking interdependent workstreams, maintaining program-level schedules, and coordinating across stakeholders to ensure alignment with overall program objectives and priorities - Develop, document, and execute new processes by coordinating with stakeholders to implement changes, ensure alignment, and drive successful adoption - Assist in planning project deliverables and tracking progress against schedules and milestones - Coordinate project meetings, prepare agendas, record meeting minutes, and ensure timely follow-ups - Help manage multiple work groups, ensuring alignment across departments - Convert meeting action items into project management tasks using Jira or similar tools - Monitor project timelines, goals, and deliverables in coordination with Project Managers (PMs) - Maintain project documentation and status updates across tools such as Lattice and Jira - Support internal and external communication for project updates and stakeholder alignment - Assist in documenting project workflows, procedures, and best practices using Visio and Wiki tools - Contribute to the development and continuous improvement of project coordination processes - Prepare project status reports and summaries for management and clients - Assist in tracking project budgets, contracts, and billing requirements - Submit requests for system/database updates related to project needs Required Qualifications: - Experience with program management, including planning, tracking, and coordinating multiple interdependent workstreams to ensure alignment with overall program objectives - Demonstrated ability to develop, document, and execute new processes, including coordinating with stakeholders to ensure successful implementation and adoption - Strong organizational and time management skills - Excellent verbal and written communication abilities - Proficiency in Jira, Microsoft Excel (including Pivot Tables, VLOOKUP), and Visio - Ability to manage competing priorities and collaborate with cross-functional teams Preferred Qualifications: - Prior experience in the utility construction industry - Familiarity with project scheduling and billing processes - Understanding of project lifecycle and PM tools (e.g., Lattice, Confluence) - Experience with GIS systems and/or data analysis is a plus Required Skills: Program management, Jira, Microsoft Excel, Visio Benefits: 100% Company-Paid Medical, Dental, Vision, and Life Insurance, 401(k) with Company Match, Flexible Spending Account (FSA), Exclusive Employee Discounts, Monthly Catered Lunches & Daily Office Snacks, Employee Engagement & Wellness, JOYA Health Membership, Wellness Perks & Support Programs