People & Culture Coordinator at Ejam Inc in Santa Ana, CA

Summary: eJam Inc is a consumer products company that has successfully built and scaled multiple brands. They are seeking a People & Culture Coordinator to manage operations at their headquarters, ensuring a positive employee experience and supporting various HR functions as the role evolves. Responsibilities: - Keep our Santa Ana HQ running like a five-star operation. Stock the kitchen, order groceries and supplies, replace anything broken, and manage our cleaning vendor, gardeners, IT vendors, and the building (internet, plumbing, roofing, HVAC, upstairs tenant). You are the first call when something needs fixing - Own the full lifecycle of every piece of equipment — laptops, monitors, peripherals, desks, headsets, conference room AV, ring doorbell. Maintain a clean inventory, keep laptops updated and secure, set up new-hire workstations, and reclaim equipment when teammates depart - Be the face of HQ. Greet visitors, manage the ring doorbell and front-door access, receive and route mail and packages, and create a "wow" first impression for every candidate, partner, and vendor who walks in - Decorate the office for birthdays, anniversaries, and holidays. Plan quarterly onsite team outings. Own the birthday/anniversary calendar so nothing slips. Support All Hands meetings end-to-end — logistics, food, AV, energy - Partner with leadership to design inclusive experiences for our global teammates so they feel just as connected as our HQ crew. Coordinate care packages, virtual celebrations, swag drops, and culture moments that span time zones - Make every new hire feel like a million bucks on Day 1. Prep welcome kits and swag, set up desks, coordinate laptop provisioning, and make sure they feel like they belong from the moment they arrive - Manage relationships and invoices for cleaning, gardening, groceries, supplies, and small facilities vendors. Own a monthly office budget and submit invoices cleanly - Help with employee documentation, light onboarding paperwork, internal Slack announcements (new hires, birthdays, anniversaries), and the foundational People Ops work that grows into a broader People & Culture scope over time Required Qualifications: - Naturally organized and a great planner — you juggle many things at once without dropping the small details - A people person at heart — outgoing, thoughtful, and confident enough to introduce yourself to anyone in the company, including leadership - High energy with a strong bias for action — you genuinely care about your teammates, you lend a hand without being asked, and you get stuff done without being told twice - Comfortable with curveballs — when the day pivots, you pivot. You stay calm in chaos and bring energy to whatever lands in your lap - Competitive and driven to grow personally and professionally — eager to wear many hats and stretch into deeper HR scope (recruiting, onboarding, employee experience) as the role evolves with you - A strong written and verbal communicator — clean Slack messages, thoughtful emails, comfortable picking up the phone to call a contractor, landlord, or vendor - Comfortable with everyday technology — Google Workspace and AI, willingness to learn ClickUp, HRIS systems, and basic laptop/IT troubleshooting - Bringing 0–2 years of professional experience (internships and college leadership roles count) - Able to be onsite in our Santa Ana, CA office reliably, 5 days a week Preferred Qualifications: - A college degree is helpful but not required if you have the goods Required Skills: Google Workspace, ClickUp, HRIS systems, IT troubleshooting, Vendor management, Office facilities management Benefits: Health, Dental, Vision, 401k Plan, Amazing, Pet-Friendly Office Environment, Free snacks and drinks, ping-pong table on-site, Quarterly team outings and events, Opportunities for growth and cross-department learning, A varied, high-trust role with room to grow