Special Ed Case Manager (Fully Remote) at EF Specialists · Petaluma

We’re Hiring: Special Ed Case Manager (Remote – California Only)

Only apply if you live in California and hold a current SPED credential.

ABOUT US

Executive Functions, Inc., dba EF Specialists (EFS), is the most comprehensive executive function coaching company in California. We are proudly NPA-certified, partnering with school districts to design highly individualized student programs while also supporting families through private services.

We’re serious about what we do—but we also believe great work happens when you enjoy the people you work with.  Check us out at www.efspecialists.com

WHO ARE WE LOOKING FOR?

Someone who is…

• A natural relationship builder—you can connect with parents, students, educators, and attorneys with ease
• Organized to your core (you love a good system and don’t let details slip)
• A strong communicator who can be both empathetic and direct when needed
• Solution-oriented—you don’t just spot problems, you fix them
• Comfortable juggling multiple roles without dropping the ball
• Proactive and accountable—you own your work and follow through
• Passionate about supporting students with diverse learning needs

Bonus points if you can balance professionalism with a sense of humor—we appreciate both.

JOB SUMMARY

Under general supervision, the Special Ed Case Manager plays a critical, multi-faceted role across Special Ed Case Manager, Special Ed Liaison, and EF Specialist functions.

This is not a “one-lane” job—you’ll be at the center of communication and coordination between school districts, legal teams, families, and our internal specialists. Your ability to manage details, expectations, and relationships will directly impact student success and company performance.

This is not a “one-lane” job—you’ll be at the center of communication and coordination between school districts, legal teams, families, and our internal specialists. Your ability to manage details, expectations, and relationships will directly impact student success and company performance.

WHAT YOU’LL DO

Special Ed Case Manager

• Provides Case Management services for specialized cases
• Coordinate services across the full care team
• Support reporting, assessments, and ongoing evaluation of student needs
• Can attend IEP meetings for our students

Special Ed Liason

• Serve as the primary connection between EFS and school districts/SDP clients
• Lead initial meetings with potential clients and partners
• Clearly communicate our services, processes, and value
• Oversee active cases and ensure high-quality service delivery

• Facilitate strong, collaborative relationships between families and specialists
• Lead Family Team meetings and align expectations across all parties
• Navigate challenges with empathy, clarity, and strategic thinking

EF Specialist

• Provide 1:1 remote executive function coaching
• Help students build skills in organization, time management, and self-advocacy
• Develop individualized plans and guide students through consistent progress
• Partner with families to troubleshoot academic and communication challenges

 

SCHEDULE & EXPECTATIONS

• Hourly, part-time: 5–20 hours/week (flexible, with some fluctuation)
• Follows the academic calendar (busy during fall/spring; lighter during breaks)
• Availability during the school year is essential
• Time off should align with typical school breaks (summer, winter, spring)

BENEFITS of working with EFS:

• Flexible, part-time remote work
• Work with students across the globe
• 401(k) with employer match (after 6 months)
• Client Retention Bonus Plan
• Healthcare reimbursement (90 days; 15+ hrs/week)
• Technology reimbursement (based on hours)
• Meaningful, impactful work—you’ll see the difference you make

EDUCATION, CERTIFICATION, AND TRAINING QUALIFICATIONS:

Required:

• Master’s degree in Education (or equivalent)
• Active Special Education credential (required)
• Minimum 2 years of case management experience in a SPED setting

Preferred:

• 3+ years of teaching, administrative, and/or coaching experience

Compensation (DOE):

• Direct Service rate: $55-75 per hour
• Administrative rate: $40-$45 per hour

How to Apply

1. Review the application and expectations, and submit the requested information.
2. Submit your resume, credentials, and a cover letter that highlights relevant education, experience, availability, and why you would be a great fit.

We look forward to learning more about you and your passion for helping students thrive.