Project Administrator

Location: Kelowna, BC

Job Summary

PRI is seeking a detail-oriented and organized Project Administrator to join our team. In this role, you will provide essential administrative and operational support across projects and assigned disciplines, helping ensure projects are delivered efficiently, accurately, and in alignment with project budgets and timelines.

You will work closely with Project Managers, the Operations Accountant, Billing Coordinators, and internal teams to support project setup, budget tracking, reporting, and workflow coordination. The ideal candidate brings strong organizational skills, financial awareness, and the ability to thrive in a fast-paced consulting environment.

Key Responsibilities

• Support project setup by ensuring all required documentation is complete, including contracts, fee estimates, and project startup forms
• Assist with the maintenance and administration of project management and ERP systems, including Deltek Vantagepoint
• Work with Project Managers to develop work breakdown structures aligned with project proposals and contractual requirements
• Track project budgets, monitor expenditures, and identify discrepancies or variances for review
• Coordinate with Billing Coordinators to support accurate and timely project invoicing
• Collaborate with internal teams to ensure project workflows, schedules, and resource allocations remain on track
• Compile, maintain, and analyze project data to prepare status reports and project updates for management and stakeholders
• Communicate project progress, risks, and issues to Discipline Leads and Project Managers in a timely and professional manner
• Provide general administrative support to Project Managers and Discipline Leads as required
• Assist in maintaining project documentation, records, and file organization
• Support continuous improvement initiatives by identifying opportunities to streamline project administration processes
• Ensure project information is accurate, current, and aligned with company standards and procedures
• Assist with coordination of meetings, project deliverables, and internal communications as needed

Qualifications

• Post-secondary education in Business Administration, Project Management, or a related field
• Minimum 1–3 years of experience in project administration, project coordination, or administrative support, preferably within a consulting or professional services environment
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Experience working with project management or ERP software; experience with Deltek Vantagepoint is considered an asset
• Basic understanding of accounting principles, project budgeting, invoicing, and financial tracking
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and accuracy in documentation and reporting
• Ability to work independently and collaboratively within a multidisciplinary team environment
• Strong problem-solving skills and ability to adapt in a dynamic workplace

Why join PRI?

Are you ready to turn your talent into impact? At PRI we’re not just offering a job, we’re offering a place to grow, collaborate, and make a meaningful contribution to exciting projects.

Why you’ll love working with us:

• Be part of a collaborative team that values innovation and continuous improvement
• Work alongside experienced professionals across multiple disciplines
• Opportunities to grow your skills and advance your career
• A supportive culture that encourages learning, teamwork, and professional development
• Contribute to projects that make a difference in communities across Western Canada

What we’re looking for:

Someone who is organized, proactive, and motivated to support project success. If you enjoy coordinating details, working with teams, and contributing to operational excellence, we’d love to hear from you.

Perks & Fun Stuff:

• Competitive compensation and benefits package
• Professional development and growth opportunities
• Team events, social activities, and a collaborative work environment
• Flexible and supportive workplace culture

Click Apply now!