Accounts Payable Specialist at eClerx · Muntinlup…

Responsible for managing end-to-end accounts payable processes, including invoice processing, vendor management, payment preparation, and reconciliations. Ensures accuracy and compliance with company policies while supporting month-end close and reporting activities. Works closely with internal teams and external vendors to resolve discrepancies and maintain strong financial controls.

Key Responsibilities:

• Process PO and non-PO invoices by validating documentation (invoice, PO, packing slip, receiving ticket) in D365 • Reconcile invoice quantities and pricing against purchase orders and receiving records • Apply correct GL codes to expense reports, credit card charges, and manual check requests • Resolve discrepancies (price variances, incorrect quantities, payment terms) in coordination with operations and vendors • Manage vendor accounts, reconcile monthly statements, and support W-9 updates and annual 1099 filings • Prepare bi-weekly AP cash requirement reports for the accounting team • Perform monthly GL account reconciliations related to AP activities • Allocate expenses (travel, advertising, trade shows) to the correct cost centers and dimensions • Participate in ad hoc finance projects and provide cross-functional support

Qualifications: • Bachelor’s degree in Accounting, Finance, or related field • Minimum 5 years of US-based Accounts Payable experience • Hands-on experience with Microsoft D365 or similar ERP systems • Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations) • Strong communication skills for effective coordination with departments and US vendors • Excellent attention to detail, time management, and organizational skills • Ability to work independently and meet strict deadlines in a high-volume environment • Willing to work fixed night shift (US hours) and Philippine holidays • Amenable to onsite