Office Admin Assistant I at DYADlaw, P.C. in Vista, CA

We are a legal services company dedicated to providing personalized legal guidance and support to individuals. Our mission is to protect clients’ rights and interests by offering clear, reliable, and compassionate legal solutions tailored to each person’s unique situation.

Our team of experienced legal professionals is committed to delivering ethical, accessible, and client-focused service, ensuring confidence, trust, and peace of mind throughout every stage of the legal process.

Responsibilities

Include, but are not limited to:

• Assist the Team Lead and attorneys with scheduling, coordinating meetings and appointments, and managing deadlines.
• Prepare, organize, and manage documents, including reports, presentations, and client correspondence.
• Facilitate communication across departments to support cross-functional tasks and initiatives.
• Contribute to the enhancement of administrative processes and procedures for increased efficiency.
• Assemble and distribute client welcome and final application packets for immigration cases.
• Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments.
• Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions.
• Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review.
• Maintain and update case tasks within the case management system, ensuring accuracy and timeliness.
• Perform additional administrative duties as required, including handling immigration-related correspondence.

Requirements

The following includes the knowledge, skill, and/or ability requirements necessary to perform this position.

• Bilingual – English and Spanish: required to communicate clearly with Spanish-speaking clients and review Spanish-language documents.
• Associate's degree or 1–3 years of admin/clerical experience (legal or professional services preferred) to ensure familiarity with office workflows and client-facing tasks.
• Strong organizational skills and attention to detail are essential for managing deadlines and maintaining accurate documentation.
• Excellent written and verbal communication; tech proficiency is needed to draft clear communication and use case management systems efficiently.
• Proactive, adaptable team player with a positive attitude to support collaboration and success in a fast-paced, changing environment.
• Committed to the firm’s mission and values, reinforcing our purpose in serving immigrant communities with integrity.

Classification

Hourly, Non-Exempt