Lead - Student Data & Information Services… at Douglas… · Location…

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Job Posting Title:

Lead - Student Data & Information Services Specialist

    

Job Description:

Ensures efficient and effective operation of the Student Data & Information Services Department by
providing support and assistance to the SDES Manager and Division staff. Enhances stakeholder service
and satisfaction by serving as a single point of contact for communication and problem resolution. In
addition to Specialist duties, responsible for evaluating department staff, facilitating team meetings,
and taking the lead on department training and high-level state reporting requirements.

EQUIPMENT USED
Knowledge of basic computer hardware, including Mac, Windows, and Chrome.
Strong use of Microsoft Office and Google Suite applications.

SUPERVISORY DUTIES
Evaluates Student Data & Information Services Specialists.

ESSENTIAL ENVIRONMENTAL DEMANDS
Mostly an indoor office environment.

ESSENTIAL PHYSICAL REQUIREMENTS
Occasional lifting five (5) to ten (10) pounds
Frequent sitting
Occasional bending, squatting, or standing

    

Position Specific Information (if Applicable):

    

Responsibilities:

Calendar Management: Coordinate the Calendar Roll Forward process in the District Student
Information System with approved calendars from the BOE

Leadership & Staff Evaluation: Responsible for the evaluation of Student Data & Information Services Specialists. Facilitate meetings with the Student Data & Information Team to address concerns and operational needs

Data Integrity & Workflow: Streamline Division workflow by routing incoming work requests
and ensuring compliance with District policies. Coordinate vital services with the Planning
Department to validate address authentication for the Student Information System

Enrollment & Records Management: Assist the Manager with the successful implementation of
records management policy, procedures, schedules, and tools. Facilitate efficient enrollment
policies for guardianship, temporary guardianship, and foreign students to prevent FERPA
violations

State Reporting & Compliance: Manage state reporting requirements as determined by the
SDES Manager, including the Record Integration Tracking System (RITS), Civil Rights Data
Collection, and other federal and state reporting submissions and audit processes

Stakeholder Support: Respond to telephone calls, records requests, subpoenas, and court
orders from internal/external constituents in a timely manner

Training & Collaboration: Lead the creation and facilitation of trainings pertinent to the
position. Collaborate with the Lead District Registrar to set agendas for Registrar trainings.
Work with the SDES Manager to set agendas for Department Meetings

    

Certifications:

    

Education:

High School or Equivalent

    

Skills:

Advanced oral, written and interpersonal communication skills with the ability to tailor communications for varying levels of technology literacy., Collaborative team player, Demonstrates strong troubleshooting and issue research skills to provide first-contact resolution., Effective oral and written communication skills, Effective verbal and written English communication skills and a demonstrated ability to read and comprehend written/graphic and oral instructions, Maintains a generally positive attitude, Observes all District policies and procedures, Strong organizational and time management skills

Position Type:

Regular

    

Primary Location:

West Support Center

    

One Year Only (Yes or No):

No

 

Scheduled Hours Per Week:

40

 

FTE:

1.00

    

Approx Scheduled Days Per Year:

260 Work Days

• (260 days indicates a year-round position.  Time off [or Off-Track Days] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

   

Minimum Hire Rate:

$26.30 USD Hourly

   

Maximum Hire Rate:

$35.54 USD Hourly

   

Full Salary Range:

$26.30 USD - $44.77 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

   

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past:

August 11, 2026