Douglas County School District→
Lead District Registrar at Douglas… · Location…
Job Description
Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.
REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title:
Lead District Registrar
Job Description:
Under the supervision of the Manager of Student Data & Information Services, serves as the Lead fordistrict registration processes. Performs administrative and customer service duties related to the
enrollment of students according to established CDE and DCSD policies, while also overseeing the
Summer Registrar Support staff and budget. Responsible for the maintenance of student data in the
Student Information System, evaluating the efficacy of Online Enrollment (OLR), and serving as the
primary point person for District Enrollment Counts. Updates data, evaluates records for compliance,
and collaborates with diverse entities to ensure accurate student records.
EQUIPMENT USED
Knowledge of basic computer hardware, including Mac, Windows, and Chrome.
Strong use of Microsoft Office and Google Suite applications.
SUPERVISORY DUTIES
Evaluates District Registrars
Functional supervision of Summer Registrar Support staff, including training, scheduling, and
budget monitoring
ESSENTIAL ENVIRONMENTAL DEMANDS
Mostly clean and comfortable
ESSENTIAL PHYSICAL REQUIREMENTS
Occasional lifting five (5) to ten (10) pounds
Frequent sitting
Occasional bending, squatting, or standing
Position Specific Information (if Applicable):
Responsibilities:
Records Management: Receive and process requests for student records upon proper
authorization in compliance with district, state, and federal guidelines. Scan permanent records
into the digital repository
Registration & Document Verification: Enroll new students for schools participating in the On-Line Registration (OLR) process into the Student Information System (Infinite Campus). Verify authenticity of legal documents to establish eligibility (residency proofs, divorce decrees,
parenting plans)
Data Integrity & Reporting: Serve as the point person for questions regarding District
Enrollment Counts. Audit and monitor attendance and verification for October Count.
Responsible for the data integrity of student information in the Student Information System
Student Status Processing: Disseminate information to process re-activated students,
withdrawn students, address changes, intra-district transfers, and School of Choice changes
Summer Support Management: Train and schedule the Summer Registrar Support team for
OLR. Maintain the Summer Support Staffing budget to ensure that it is not exceeded
Retention & Compliance: Collaborate with neighborhood schools on auditing record retention and removal. Implement data retention protocols as required by district, state, and federal
guidelines
Enrollment Leadership & Process Improvement: Continuously evaluate the efficacy of Online Enrollment (OLR) and make suggestions for improvement when needed to ensure a streamlined experience for families and schools
Collaboration & Support: Provide training and coverage support to neighborhood schools.
Collaborate with receiving schools on transitioning students from Central Enrollment.
Collaborate on guardianship, home study, foreign exchange, and emancipated student cases.
Certifications:
Education:
High School or Equivalent
Skills:
Advanced oral, written and interpersonal communication skills with the ability to tailor communications for varying levels of technology literacy., Collaborative team player, Demonstrates strong troubleshooting and issue research skills to provide first-contact resolution., Effective oral and written communication skills, Effective verbal and written English communication skills and a demonstrated ability to read and comprehend written/graphic and oral instructions, Maintains a generally positive attitude, Observes all District policies and procedures, Strong organizational and time management skillsPosition Type:
Regular
Primary Location:
West Support Center
One Year Only (Yes or No):
No
Scheduled Hours Per Week:
40
FTE:
1.00
Approx Scheduled Days Per Year:
260 Work Days- (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)
Minimum Hire Rate:
$24.84 USD Hourly
Maximum Hire Rate:
$33.69 USD Hourly
Full Salary Range:
$24.84 USD - $42.54 USD Hourly- All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.