Sales & Project Coordinator at DO-LINK International in Dubai

The Role:

We are looking for a proactive, detail-oriented, and highly adaptable Sales & Project Coordinator to work directly with the head of operations. This is a hands-on, multifunctional role covering project execution, business support, procurement coordination, and daily operations. You will be the head of operations's right-hand person — involved in every stage of project delivery, from initial client communication through to final handover. This role starts with a strong focus on execution and operational support. For the right candidate who demonstrates business development capability, the role can evolve to include client acquisition and independent sales, with a corresponding commission structure.

Key Responsibilities:

1. Project Coordination & Execution:

• Assist in managing interior fit-out and soft furnishing projects from concept to completion
• Coordinate with suppliers, contractors, consultants, and clients
• Support site visits, quality control checks, and project progress follow-up
• Ensure project implementation aligns with approved design, specifications, timeline, and contract requirements
• Assist in resolving on-site coordination and execution issues
• Maintain project documentation, schedules, and task tracking

2. Business & Commercial Support:

• Support client communication and relationship maintenance
• Prepare presentations, proposals, quotations, and related materials
• Assist in contract preparation, filing, and record management
• Follow up on leads and support new project development

3. Procurement Coordination:

• Liaise with suppliers (China and UAE-based) for pricing, sampling, and order placement
• Track orders, shipments, delivery schedules, and logistics coordination
• Support supplier comparison, negotiation, and quality inspection
• Maintain procurement records and supplier database

4. Daily Operations & Admin:

• Complete other operational tasks as assigned by the head of operations
• Maintain project files, documentation, and office records
• Conduct market research and competitor analysis as needed
• Support digital marketing activities and social media content as needed

Qualifications & Requirements:

• Bachelor's degree in Business, Marketing, Interior Design, or related field
• 1–3 years of experience in project coordination, sales support, procurement, or related roles
• Experience in interior design / fit-out / furniture industry is a plus
• Fluent in English (both written and spoken) — this is a must
• Mandarin Chinese proficiency is a strong plus
• Proficient in using AI tools to improve work efficiency (e.g., content creation, marketing, project coordination), and MS Office suite
• Strong communication and interpersonal skills, capable of working with international clients
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Proactive attitude, strong problem-solving skills, and willingness to learn
• Ability to work independently in a fast-paced, small-team environment
• Valid UAE driving license is required

What We Offer

• Employment visa provided
• Competitive salary based on experience (AED 4,000+/month + project bonuses)
• Performance-based commission structure
• Opportunity to work directly with the head of operations and gain hands-on experience across all project phases
• Clear growth path — the role can evolve from execution-focused to business development with increased responsibilities and compensation
• Dynamic and creative work environment in Business Bay, Dubai
• Medical insurance as per UAE labour law

Pay: AED4,000.00 per month

Work Location: In person