Summer Business Operations & Office… at Dispatch Energy · New York

Summary: Dispatch Energy is an independent power producer focused on distributed generation across multiple technological verticals. They are seeking a highly organized, detail-oriented Business Operations & Office Administration Intern to support cross-functional initiatives that drive efficiency, growth, and strategic execution across the organization. Responsibilities: - Input, organize, and maintain data across internal files, trackers, and digital platforms for various teams (including but not limited to origination, development, construction, and asset management) - Conduct data validation and quality checks to ensure accuracy, consistency, and completeness - Collaborate with team members to establish, maintain, and implement clear processes around documentation management - Support integration and alignment across the company’s operational tools and platforms by improving data flow, connecting systems, and streamlining cross-functional workflows - Assist in maintaining structured dashboards, trackers, and reporting files - Conduct WMS data audits by reviewing inventory and delivery records across warehouse systems to ensure accurate tracking of equipment components - Assist in linking equipment records across WMS, procurement, and other trackers, and conduct analysis - Review entity names, structures, and documentation for consistency across contracts, agreements, and internal records - Cross-reference information between legal documents and internal trackers - Assist with the organization of corporate records and entity folders - Support the organization and maintenance of shared office spaces, ensuring a professional and welcoming environment for employees, partners, and guests - Help track and maintain office inventory, including supplies and refreshments, and coordinate restocking as needed - Support the coordination of company correspondence and document logistics, including managing shipments, courier drop-offs, and P.O. Box mail collection Required Qualifications: - Strong attention to detail and organizational skills - Comfortable working with spreadsheets and structured data - Comfortable working with SharePoint and QuickBase - Ability to manage repetitive tasks with accuracy and consistency - Strong written and verbal communication skills - Proactive, reliable, and eager to learn Preferred Qualifications: - Interest in renewable energy, infrastructure, or operations preferred Required Skills: Data analysis, Spreadsheet proficiency, SharePoint, QuickBase Nice-to-Have Skills: Reliable