Administrative Assistant - APAC… at Digital Realty · Australia

This position offers you the opportunity to expand your skills and experience as you support the Digital Realty team through a variety of administrative tasks, basic bookkeeping, schedule and meeting coordination, gatekeeping and more. You'll join the largest data center provider in the world and learn about the department and its services from a highly-talented and experienced team. As part of the team, you'll enjoy the "best of both worlds:" the close-knit atmosphere of our office as well as the stability and resources of a respected and growing corporation. We are proactive about helping our people grow and develop, and as Digital Realty continues to grow, we'll be looking for proven players to move up. Digital Realty Trust, Inc. focuses on delivering customer-driven data center solutions by providing secure, reliable and cost-effective facilities that meet each customer's unique data center needs.

Responsibilities

In this role you will spend approximately 75% of the time serving as the “right arm” to the VPs, keeping things organized, doing project work, acting as gatekeeper and always using strong judgment to filter external people seeking their time. Specifically, you will be responsible for:

• Creating PowerPoints, Word docs and other presentation collateral
• Tracking and managing expense reports
• Project prep-work/research
• Purchase order generation
• Coordinate internal and external meetings
• Organise and maintain diaries and make appointments
• Arrange travel, visas and accommodation
• Provide admin support to specific projects and research teams,
• Assist with Onboarding & Offboarding of employees
• Meet and greet visitors at all levels of seniority, ensuring guests (especially customers) are comfortable and needs are taken care of at all times
• Cover receptionist duties in Office
• Cover duties of other Administrative Assistant / Executive Assistant as and when needed
• Additional tasks, as assigned

You’ll play a key role in keeping the team, located throughout APAC Region, connected and managing administrative tasks. Specifically, you will:

• Coordinate business activities within the group
• Respond to general inquiries and provide information, as needed
• Assist with travel arrangements and process expense reimbursement requests
• Organize meeting resources and logistics
• Prepare meeting agendas and record meeting minutes
• Perform administrative duties such as updating databases, preparing materials for meetings, preparing Board materials, etc.

Qualifications

• Minimum Diploma preferably in Business Management, Accounting, Communication or a related field
• 3+ years of related administrative / office experience
• A professional and articulate presence and comfort interacting with senior executives
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Experience developing presentations and managing spreadsheets
• Strong writing skills including accurate grammar, spelling and punctuation
• Excellent customer service skills
• Strong organizational and time-management skills with strict attention to detail
• The ability to multitask and manage multiple activities and priorities
• A friendly people-oriented approach and the ability to interact effectively with customers and co-workers
• The ability to express ideas clearly in written and verbal communications
• A strong sense of ownership and goal driven personality
• Resourcefulness and the ability to achieve goals independently
• Reliability and punctuality

Note: this description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.