Waste Solutions Administrator at DESOTEC in BE, Roeselare - Waste

Who is DESOTEC?

DESOTEC, founded in 1990, is the leading provider of mobile filtration solutions in Europe and has been building a strong and growing presence in the United States since 2023. Thanks to its unique, flexible, circular service concept and the extensive expertise built up over many decades, DESOTEC unburdens its industrial customers and helps industries grow and thrive while reducing the environmental impact of their operations.

DESOTEC's customer base is constantly growing thanks to a strong focus on 24/7 service and a commitment to design and deliver the best purification solution in close dialogue with the customer. DESOTEC has about 450 employees worldwide, all committed to helping protect the planet by driving positive ecological change across industries. In 2026, DESOTEC earned its second consecutive EcoVadis Gold rating for sustainability, placing it among the top 5% of companies assessed worldwide.

Further information is available at www.desotec.com. Follow @desotec on LinkedIn, Facebook and Instagram.

Your tasks & responsibilities?

Your tasks & responsibilities:

Waste Solutions Administration

• You manage and review documentation related to waste transport, permits, and registrations.
• You ensure that our records and documentation are accurate, complete, and up to date in line with applicable regulations.
• You support the application, renewal, and follow-up of permits and registrations.
• You prepare certificates, notifications, reports, and other regulatory documents.
• You support the Sales team with customer questions related to documentation and certification.
• You work closely with colleagues, transport companies, and government authorities to gather information and ensure files are completed correctly.
• You maintain well-structured and organized administrative records, ensuring documents can be easily retrieved when needed.

KBS & Compliance

• You take ownership of DESOTEC’s KBS (Waste Quality Assurance System) and ensure it remains effective, up to date, and compliant with applicable legislation.
• You develop, update, continuously improve and communicate KBS procedures to ensure our waste activities comply with applicable legislation and internal quality standards.
• You coordinate and lead internal KBS audits, analyse findings, follow up corrective actions, and drive continuous improvement initiatives.
• You monitor the validity of permits for waste treatment suppliers and other relevant partners across Europe.
• You periodically review waste-related data in our ERP system and contribute to accurate regulatory reporting and waste registrations.
• You monitor developments in waste legislation and identify potential impacts on DESOTEC's activities.
• You collect and analyse data from our ERP system and prepare regulatory compliance reports for senior management.
• You play an active role in increasing KBS awareness throughout the organisation by sharing knowledge, developing training materials, and coaching colleagues on procedures and compliance requirements.

Who are you?

• You hold a bachelor's degree or have equivalent experience.
• Professional experience in an administrative, coordinating, or process-driven role is a big plus. More importantly, you are eager to take ownership, learn quickly, and build expertise in a regulated environment.
• You are eager to learn and interested in waste legislation, waste management, quality systems, and compliance.
• Experience within the waste industry or knowledge of KBS systems is an asset, but not a requirement.
• You have a strong eye for detail and work accurately.
• You are proactive, take ownership, and enjoy solving problems.
• You communicate effectively and feel comfortable interacting with various internal and external stakeholders.
• You enjoy collaborating across departments and building strong professional relationships.
• You can manage multiple priorities and maintain oversight of different projects and cases.
• You are fluent in Dutch and English, both written and spoken. Knowledge of French and/or German is a plus.
• You have a good knowledge of Microsoft Office applications, particularly Excel.
• Experience with ERP systems such as Microsoft Dynamics is considered an advantage.

What's in it for you?