Personal Assistant at Designn Alley in Hyderabad

Role & Responsibilities:
• Executive Support & Cross-Departmental Coordination:

- Act as the primary administrative and operational bridge between the Managing Director, department heads, site managers, and factory personnel.

- Base location will be Kondapur (Office), with travel alongside the Managing Director for client meetings, site visits, and factory inspections (IDA Jeedimetla).

- Coordinate actively with clients, external CAs, banking partners, and internal accounts teams to maintain smooth operational, financial, and documentation workflows.

- Maintain comprehensive meeting minutes (MOM), action-item trackers, and detailed note-keeping.
• Quotation & Commercial Assistance:

- Prepare, format, and manage quotations, cost estimates, and commercial proposals based on inputs from technical teams and site evaluations.

- Coordinate with vendors and factory supervisors to compile accurate pricing and bill-of-quantities (BOQ) details.
• Tracker Management & Reporting:

- Maintain and update operational trackers in MS Excel to ensure real-time visibility across active projects, financial schedules, and operational commitments.

- Consolidate progress reports from team managers and present periodic summaries to the MD.
• Communication & Schedule Management:

- Handle incoming and outgoing calls, screen inquiries, and maintain professional communication with clients and stakeholders.

- Manage calendar scheduling, task prioritization, and proactive time-management reminders for the MD.

Preferred Candidate Profile:
• Working Location: Primary office in Kondapur, Hyderabad (with travel to factory/sites as required).
• Languages: Fluent in English, Hindi, and Telugu.
• Technical Skills: Proficiency in MS Excel, MS Word, quotation drafting, and operational tracking.
• Mobility: Ability to drive a car (valid driving license) preferred for client/site visits with the MD.
• Key Attributes: Highly proactive approach, exceptional organizational skills, discretion, and time management.