Senior Executive Assistant, Youth… at Department of… · Parramatta

Senior Executive Assistant –

Youth Justice NSW

• Ongoing Full time
• Location: Parramatta (supporting hybrid arrangements)
• Clerk Grade 7/8 - Salary ($116,981 – $129,492 pa), plus employer’s contribution to superannuation and annual leave loading

This is a targeted recruitment.

While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community.

Your role & What you’ll do

As a Senior Executive Assistant, you will play a key role in ensuring the effective operation of the Executive Director’s Office by providing high-level executive, secretarial and administrative support services across a diverse and often complex range of matters. Working in a fast-paced environment, you will exercise sound judgement, discretion and initiative to manage competing priorities, anticipate emerging issues and ensure the Executive Director and Senior Executives are well supported to deliver their responsibilities including:

• Act as a key point of contact for the Executive Director’s Office, triaging and assessing requests, identifying, prioritising and ensuring urgent, sensitive and high-risk matters are escalated and progressed appropriately.
• Proactively manage the Executive Director’s diary and commitments including coordinating meetings, travel arrangements and competing priorities, anticipating conflicts and adjusting arrangements as circumstances change.
• Maintain records and prepare, coordinate and review high-level communications including submissions, briefing notes and correspondence ensuring information is accurate, timely and appropriate for senior executive consideration
• Support the coordination of complex policy and operational matters, bringing together information and advice to support informed decision-making, planning and timely executive action.
• Assist in leading and coordinating a small team of administrative staff, providing guidance, setting priorities and supporting the team to deliver responsive and high-quality services that meet operational needs.

What we’re looking for

Essential requirements:

• NSW Working with Children Check clearance for paid employment.

In addition to meeting the above essential requirements, successful applicants will desirably have:

• Experience in providing executive support to a senior executive
• Ability to work with minimal supervision, prioritise own workload and manage competing priorities and deadlines.
• Demonstrated experience to maintain confidentiality, discretion and a professional manner in handling difficult, sensitive and/or complex enquiries and issues.
• Experience using Microsoft Office applications particularly Microsoft Outlook

Preferred but not necessary:

• Have experience in managing and preparing correspondence for an executive aligned with relevant corporate branding and/or style guides
• Experience in using record keeping software to securely store and search for records.

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

Download the role description.

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career

• Flexible, autonomous work environment

• Competitive pay and conditions

• Training and development opportunities to build and maintain capabilities

• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the requirements of the focus capabilities & role and answer the two targeted questions below:

1. Describe a time when you supported a senior executive in a complex, high-volume, fast-paced environment. How did you assess and manage competing priorities while ensuring timely, accurate and professional service delivery?

1. What do you consider to be the most important qualities, behaviours and/or attributes for a Senior Executive Assistant to successfully support a senior executive and why?

Applications close Sunday, 15 November 2026 at 11:59 pm AEST

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Alana Magee – Manager, Business Support Team, Youth Justice NSW on 02 8688 9138 or via alana.magee@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Lisa Smith on 0456 199 105 or via Lisa.smith3@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.