Project Coordinator - Landscaping at DeHamer… · Grandville

Do you have experience in sales and/or customer service? Do you like working with the details, supporting an outside sales team? Are you looking for a new career move with a GREAT company?

DeHamer is looking for someone that fits our culture, is aligned with our values, and has the ability to work on our landscape team.

At DeHamer Landscaping we believe that people matter as reflected in our Mission [What we do], our Vision [our Why] and our Values [Who we are becoming]. We hold firm that these are a crucial part of day-to-day work and hold us accountable for where we are headed!

MISSION: Enhancing the lives of our team to serve our customers with excellence.

VISION: Empower everyone we meet to build better lives to reflect God’s beauty throughout the world.

VALUES: Desire to be great Excellent Attitude Hardworking Attention to Detail Motivated Exceptional Customer Service Do The Right Thing Every time

Position Summary

The Construction Landscape Project and Sales Coordinator plays a critical role in guiding landscape construction projects from initial client contact through proposal, sale, and successful handoff to production. This position serves as the central point of communication between clients, sales, project management, and field crews.

The Coordinator supports sales efforts, assists with estimating and proposals, manages project documentation and scheduling, and ensures projects are organized, profitable, and executed efficiently. This role is ideal for a detail-oriented professional who enjoys client interaction, organization, and seeing projects move from concept to completion.

Key Responsibilities

Estimating & Proposal Coordination

• Coordinate site measurements, takeoffs, photos, and field notes
• Assist with estimating and designing landscape construction projects, including:
  • Patios, walkways, retaining walls, grading, and drainage
  • Planting, mulch/stone beds, sod and seed
  • Irrigation, lighting, and outdoor living features (as applicable)
• Prepare professional proposals including scope of work, exclusions, and terms
• Track proposal status through approval and signature

Project Coordination & Handoff

• Coordinate project start dates, schedules, and timelines
• Prepare and distribute complete job handoff packages, including:
  • Signed contracts and proposals
  • Site notes, measurements, and photos
  • Material selections and quantities
  • Special instructions and client expectations
• Communicate project details to Project Managers and On-Site Superintendent
• Assist with production scheduling and coordination with operations
• Monitor project progress and flag potential delays or issues

Client Communication

• Serve as a point of contact for clients regarding scheduling and general project updates
• Communicate pre-construction details and readiness information
• Assist in resolving client questions or concerns by coordinating internally
• Ensure expectations and changes are clearly communicated and documented

Administrative, Job Costing & Reporting

• Maintain accurate project files (digital and/or physical)
• Track change orders, approvals, and updates
• Assist with material ordering and delivery coordination
• Request permits and utility locates where applicable
• Support job costing accuracy (materials, labor assumptions, subcontractors)
• Assist with billing readiness, including deposits, progress billing, and project close-out
• Generate reports related to sales, production, and project performance

Qualifications

Required

• Strong organizational and multitasking skills
• Ability to manage multiple projects simultaneously
• High attention to detail and strong follow-through

Preferred

• Experience in landscape construction or related trades
• Basic understanding of landscape plans and construction drawings
• Customer service or sales support experience

Skills & Competencies

• Strong follow-up and relationship-building skills
• Professional, confident client-facing communication
• Problem-solving and proactive thinking
• Strong time management and prioritization
• Team-oriented mindset with clear internal communication
• Ability to work in a fast-paced, deadline-driven environment

Benefits:

• Weekly pay
• Health Care provided with HSA
• Dental and Vision available
• Simple IRA with 3% match after 1 year of employment
• Paid Time Off and Holiday Pay
• DeHamer Events and Gear

DeHamer Landscaping [Company] Hiring Terms and Conditions:

Applications must be completed via our website at www.dehamerlandscaping.com. Applications are active/valid for 30 days. After 30 days, the applicant must reapply in person or via our website: www.dehamerlandscaping.com . It is the responsibility of the applicant to keep track of the time schedule for applications. The Company will not notify you of an application’s expiration.

For your information: We base our hiring decisions on a variety of factors, including skills and ability to perform the job, prior employment with us, employment references as to character and willingness to work, willingness to accept the offered salary, and personal interviews. Further, our need to hire may change without notice as business conditions change. We do not discriminate on the basis of race, sex, color, religion, age, national origin, disability, or any other status protected by law. By Submitting an Application I agree to the following:

I authorize the Company to make any necessary investigations into my personal history and authorize any former employer, educational institution, law enforcement agency, government agency, financial institution, or other person having personal knowledge about me to supply the Company or its authorized representative with any information concerning my background. I release from liability and hold harmless any individual or agency supplying this information to the Company or its authorized representative. I answered every question on the application completely, truthfully, and correctly. I understand that the application is not an offer, promise, or contract of employment, either expressed or implied. My employment would be “at-will” and could be terminated by either the Company or me at any time, with or without notice or reason. I understand that I may be required to pass a pre-employment physical, drug screen, and motor vehicle record check, and if hired, I will be subject to the Company’s drug and alcohol testing policy during my employment. The information contained in this application is true and complete to the best of my knowledge and belief. I understand that, if offered a position, any false or inaccurate information or misrepresentation of fact or omission of information requested as stated or implied, given in my application, interview(s), or any other employment form may be sufficient reason not to hire me and maybe the reason for dismissal.

I understand that, if hired, I will be required to provide documentation of both my identity and employment eligibility in the United States in accordance with the Immigration Reform and Control Act of 1986. I understand, that, if hired, my employment will be subject to various guidelines, rules, and regulations of the Company as stated in the Employee Handbook, any policy and procedure manual, or other communications to employees. I further understand that the Company’s policies and procedures are subject to modification without notice. DeHamer Landscaping is an Equal Opportunity Employer and does not discriminate against any individual in any phase of employment in accordance with the requirements of local, state, and federal law. The Company also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Michigan Persons with Disabilities Civil Rights Act, and applicable local, state, and federal law. Under Michigan law, if you need accommodation, you must notify the Human Resources office in writing within 182 days after you knew or reasonably should have known of the need. Failure to notify Human Resources in a timely manner may result in the loss of legal rights under Michigan law. I agree that any lawsuit or claim against the Company arising out of my employment or termination of employment (including, but not limited to, claims arising under state, federal, or local civil rights laws) must be brought within the following time limits or be forever barred: (a) for lawsuits or claims requiring a Notice of Right to Sue from the EEOC, within 90 days after the EEOC issues that Notice; or (b) for all other lawsuits and claims, within (i) 180 days of the event(s) giving rise to the claim, or (ii) the time limit specified by statute, whichever is shorter. I waive any statute of limitations that exceeds this time limit.

MY ELECTRONIC SUBMISSION OF THE APPLICATION CERTIFIES THAT I HAVE READ AND AGREE WITH THE TERMS OF HIRE.