Data Entry & Records Specialist at Defense Holdings in Charleston, WV

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Operations / Compliance
Reports To: Operations Manager / Compliance Lead

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a detail-oriented Data Entry & Records Specialist to maintain accurate operational and compliance records. The ideal candidate will be responsible for data entry, record management, reporting support, and ensuring the accuracy and integrity of company documentation.

This role requires high attention to detail, organizational skills, and the ability to manage sensitive information in a government contracting environment.

Key Responsibilities

Data Entry & Records Management

Accurately enter data into company systems and databases.
Maintain physical and digital records in an organized manner.
Ensure data accuracy and completeness for internal and regulatory purposes.

Reporting & Documentation

Generate reports and metrics from records and databases for management review.
Support audits by providing required documentation and record verification.
Assist with internal documentation processes and compliance tracking.

Compliance Support

Ensure record-keeping practices comply with federal, state, and internal regulations.
Support documentation required for EEO, affirmative action, and federal compliance.
Assist in maintaining organized compliance records for audit readiness.

Cross-Department Support

Collaborate with HR, operations, and program teams to gather, update, and validate data.
Assist in process improvement initiatives for data management and records workflows.

Required Qualifications

Bachelor’s degree in Business Administration, Information Management, or related field.
1–3 years of experience in data entry, records management, or administrative support.
Proficiency in Microsoft Office Suite and database management systems.
Strong attention to detail and organizational skills.
Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

Experience in government contracting or defense-related programs.
Familiarity with compliance record-keeping standards.
Experience supporting audits and reporting requirements.

Core Competencies

Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative

Work Environment

Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.