HR Administrator at Davies North America in Sarasota, FL

Summary: Davies North America is at the forefront of innovation and excellence in professional services. They are seeking an HR Administrator to support the vetting and onboarding processes, ensuring compliance and effective communication with candidates and clients. Responsibilities: - Understand and adhere to all compliance requirements related to the placement of temporary workers and contractors - Liaise with candidates, delivery team and client managers to maintain an effective vetting and onboarding relationship - Comply with Davies client vetting requirements ensuring all candidates are fully compliant before their start date. To include but not limited to: - Correct verification of candidate Identity and I-9 Employment Eligibility - Verification of screening documents for correct check submission - Obtain the relevant information, referencing and documents in line with the clients’ vetting requirements - Resolve any non-conformances/ queries/ issues with documentation and escalate internally as appropriate - Report on progress, issues and developments, escalating problems in a timely manner - Management of contracts - Resolve candidate concerns and queries - Ensure adherence to Data Protection policies and confidentiality procedures - Manage and maintain up-to-date placement records for contractors in Bullhorn - Reconcile Intime client approved timesheets against Payroll information - Maintain accurate and organized compliance documentation - Provide administrative support to the compliance team, including managing correspondence, and organizing files - Maintain at least a 96% and above quality assurance score Required Qualifications: - Understand and adhere to all compliance requirements related to the placement of temporary workers and contractors - Liaise with candidates, delivery team and client managers to maintain an effective vetting and onboarding relationship - Comply with Davies client vetting requirements ensuring all candidates are fully compliant before their start date. To include but not limited to: Correct verification of candidate Identity and I-9 Employment Eligibility - Verification of screening documents for correct check submission - Obtain the relevant information, referencing and documents in line with the clients' vetting requirements - Resolve any non-conformances/ queries/ issues with documentation and escalate internally as appropriate - Report on progress, issues and developments, escalating problems in a timely manner - Management of contracts - Resolve candidate concerns and queries - Ensure adherence to Data Protection policies and confidentiality procedures - Manage and maintain up-to-date placement records for contractors in Bullhorn - Reconcile Intime client approved timesheets against Payroll information - Maintain accurate and organized compliance documentation - Provide administrative support to the compliance team, including managing correspondence, and organizing files - Maintain at least a 96% and above quality assurance score - Be self-motivated - Have strong written communication skills - Be confident with their verbal communication skills and be an active listener - Have Excellent time management skills - Be process driven with excellent attention to detail - Be Resilient - Have strong skills in building and maintaining relationships - Be proficient in Microsoft office to include PowerPoint and Excel Required Skills: Compliance Management, Candidate Identity Verification, I-9 Employment Eligibility Verification, Screening Document Verification, Data Protection, Microsoft PowerPoint, Microsoft Excel, Bullhorn ATS, Timesheet Reconciliation, Contract Management Benefits: Medical, dental, and vision plans to support your health and that of your family, A 401(k) plan with employer matching, Time‑off policies, including Discretionary Time Off (DTO) for exempt employees and Paid Time Off (PTO) for non‑exempt employees, Paid holidays, Life insurance and short‑term and long‑term disability coverage, Where required by law, the Company provides paid sick leave, paid family and parental leave, and other mandated benefits in accordance with applicable state and local requirements.