Project Assistant at David A. Nice Builders, Inc. in Williamsburg, VA

At David Nice Builders, we craft construction masterpieces through integrity, enduring relationships, and passionate people. Join our growing team and help us deliver exceptional retail construction projects that exceed client expectations!

Position Overview

We're hiring a Project Assistant to join our project management team in a critical support role that keeps our construction projects running from startup through closeout. This is not a background role. You will be in the middle of the action, managing documentation, coordinating subcontractors, supporting procurement, and helping Project Managers and field Superintendents execute at a high level.

If you are highly organized, thrive on staying ahead of what's needed, and take genuine pride in being the person a team can count on, this role was built for you.

What You'll Do

• Support Project Managers across all phases of construction: preconstruction, execution, and closeout.
• Manage project documentation in ProjectSight, including superpacks, submittals, subcontracts, insurance certificates, and compliance tracking.
• Process subcontracts, purchase orders, and change orders in Vista; import V-Link spreadsheets from estimates.
• Coordinate site logistics including permits, inspections, utilities, lodging, and site setup.
• Track and verify subcontractor documentation, invoices, and financial records throughout the project lifecycle.
• Assist with the landlord and mall closeout process, including security deposit recovery and contract-required closeout items.
• Respond to inquiries from superintendents, subcontractors, vendors, and clients professionally and promptly.
• Represent the company in client and project management meetings.
• Maintain warranty logs, punch list tracking, and closeout status reporting.
• Support the accounting team with research, reconciliation, and documentation as needed.

What We're Looking For

We care more about how you operate than what your last job title was. Strong candidates will demonstrate:

• A service-oriented mindset. You anticipate needs, follow through without being chased, and approach every task with humility and willingness.
• Exceptional organizational skills across multiple projects and platforms simultaneously.
• Comfort working in fast-paced environments where priorities shift and good judgment matters as much as process.
• Proficiency with Microsoft Office Suite; experience with construction management software (ProjectSight, Vista, or similar) is a strong plus.
• Clear, professional written and verbal communication with internal teams, clients, subcontractors, and vendors.
• High attention to detail and personal accountability for accuracy and completeness.
• Discretion when handling sensitive contract, financial, and personnel information.

You might be a great fit if you are:

• An administrative or coordination professional from construction or a project-driven industry ready to go deeper into project operations.
• A recent graduate with strong organizational instincts looking to build a career in commercial construction.
• Someone who has been the behind-the-scenes engine on a team and is ready for a company that recognizes and rewards that contribution.

Why Join Us?

• Competitive compensation commensurate with experience, and a comprehensive benefits package.
• A company that trains, develops, and promotes from within.
• Work alongside experienced Project Managers and field leaders who practice servant leadership and respect your contributions.
• Be part of a passionate, growing team dedicated to construction excellence.