Administrative Services Manager - Part-Time at Da Vinci… · El Segundo

Major Responsibilities and Essential Duties:

• Handles the day to day front office needs (i.e. phones, emails, greet visitors, morning tardies, tours and shadows, etc.)
• Answers a wide variety of questions regarding school schedules, events, procedures, and practices
• Takes messages for administration and school staff
• Operates portable radio for the purpose of transmitting urgent requests/information to administration
• Assists with parent/teacher/student needs
• Signs students in/out
• Performs general clerical functions (scheduling, copying, faxing, mailing, etc.)
• Receives, sorts, distributes mail and supplies for school and/or office
• Prepares, stamps, mails outgoing correspondence for the school/office including progress reports and transcripts
• Prepares and maintains records and files on student attendance and truancy
• Conducts verification of attendance with teachers and parents
• Prepares for Annual Attendance Audit
• Maintains up-to-date student data in PowerSchool
• Requests and maintains records/cum files
• Administers first aid and prescription medication to students
• Maintains Emergency Binders
• Translates at IEP or other parent meetings
• Supports Office Manager, Principal, Assist. Principal and General School Staff
• Operates point of sale (POS) system for meal program during student lunch time
• Processes free and reduced lunch applications and payments made
• Other tasks as assigned

Skills/Qualifications:

• Bilingual in Spanish preferred
• Skills desired: Ability to deal effectively with the public both in person and via telecommunications, excellent English usage, filing skills, organization, time management, scheduling, knowledge of Microsoft Office