Human Resources Assistant

Summary: Cypress Village Retirement is a community-focused organization dedicated to providing a supportive environment for its residents and staff. The Human Resources Assistant will support the HR team in personnel activities, including payroll processing, new hire orientation, and employee engagement functions. Responsibilities: - Assist with reconciling time cards for accuracy before submitting payroll. Ensure all time edit data entries are accompanied by the completed time edit sheets. (Signed/dated by both the employee and supervisor) - Report all new hires, status changes (leaves of absence, classification and wage changes) and changes that affect participation in benefit programs for community staff - Ensure that Corporate and state requirements for completion of all post offer / pre- employment checks (criminal background, abuse and licensure checks, drug testing, health/communicable disease screenings) are requested and completed (prior to the employee’s start date) and documented in the employee’s personnel file - Assist with planning and preparation of New Hire Orientation(s) with the community leadership team and with new hires - Assist with employees’ training records and prepares training certificates for employee personnel file - Tracks employee renewals for specific certifications/licenses - Update OSHA form in compliance with reported work-related injuries/illnesses - Provide all eligible new hires benefits packets and ensure receipt documentation is placed in file - Assist with planning and preparation of employee engagement functions at the Community - Assist with new hire processing including fingerprint scanning and new hire orienation sessions - Take minutes at staff meetings - Assist with community communication, staff meetings and posting notices in employee break room - Attends in-service training and education sessions, as assigned - Performs specific work duties and responsibilities as assigned by supervisor Required Qualifications: - Must have clerical experience - Filing experience - Basic HR experience - Must be able to multitask - Open availability - Ability to use Microsoft Office software effectively - Ability to communicate verbally and in writing effectively with staff and managers - Must be able to move throughout the building and grounds as needed throughout the day - Must be able to lift up to 30 lbs - Good visual and hearing acuity required - Good verbal communication skills required - Must be able to speak English - May be exposed to communicable diseases, and blood and body fluids that may contain HIV and/or HBV - May be exposed to cleaning chemicals and offensive odors - All employees are required to provide proof of COVID 19 vaccination or apply for and receive an approved exemption, as a condition of employment Preferred Qualifications: - A minimum of one year experience in a human resource department or similar work preferred - Associate's Degree preferred, but will accept work experience in an office or other professional environment Required Skills: Human Resources experience, Microsoft Office Important Skills: Clerical experience, Filing experience Nice-to-Have Skills: Multitasking, Verbal communication, Written communication