Cypress Village Retirement→
Human Resources Assistant
Entry LevelOn-siteFull-time
Location
Jacksonville, FL
Salary
$33k–$33k/yr
Experience
Not specified
Posted
1 month ago
Skills
human resources experiencemicrosoft officeclerical experiencefiling experiencemultitaskingverbal communicationwritten communication
Job Description
Summary: Cypress Village Retirement is a community-focused organization dedicated to providing a supportive environment for its residents and staff. The Human Resources Assistant will support the HR team in personnel activities, including payroll processing, new hire orientation, and employee engagement functions.
Responsibilities:
- Assist with reconciling time cards for accuracy before submitting payroll. Ensure all time edit data entries are accompanied by the completed time edit sheets. (Signed/dated by both the employee and supervisor)
- Report all new hires, status changes (leaves of absence, classification and wage changes) and changes that affect participation in benefit programs for community staff
- Ensure that Corporate and state requirements for completion of all post offer / pre- employment checks (criminal background, abuse and licensure checks, drug testing, health/communicable disease screenings) are requested and completed (prior to the employee’s start date) and documented in the employee’s personnel file
- Assist with planning and preparation of New Hire Orientation(s) with the community leadership team and with new hires
- Assist with employees’ training records and prepares training certificates for employee personnel file
- Tracks employee renewals for specific certifications/licenses
- Update OSHA form in compliance with reported work-related injuries/illnesses
- Provide all eligible new hires benefits packets and ensure receipt documentation is placed in file
- Assist with planning and preparation of employee engagement functions at the Community
- Assist with new hire processing including fingerprint scanning and new hire orienation sessions
- Take minutes at staff meetings
- Assist with community communication, staff meetings and posting notices in employee break room
- Attends in-service training and education sessions, as assigned
- Performs specific work duties and responsibilities as assigned by supervisor
Required Qualifications:
- Must have clerical experience
- Filing experience
- Basic HR experience
- Must be able to multitask
- Open availability
- Ability to use Microsoft Office software effectively
- Ability to communicate verbally and in writing effectively with staff and managers
- Must be able to move throughout the building and grounds as needed throughout the day
- Must be able to lift up to 30 lbs
- Good visual and hearing acuity required
- Good verbal communication skills required
- Must be able to speak English
- May be exposed to communicable diseases, and blood and body fluids that may contain HIV and/or HBV
- May be exposed to cleaning chemicals and offensive odors
- All employees are required to provide proof of COVID 19 vaccination or apply for and receive an approved exemption, as a condition of employment
Preferred Qualifications:
- A minimum of one year experience in a human resource department or similar work preferred
- Associate's Degree preferred, but will accept work experience in an office or other professional environment
Required Skills: Human Resources experience, Microsoft Office
Important Skills: Clerical experience, Filing experience
Nice-to-Have Skills: Multitasking, Verbal communication, Written communication