Administrative Assistant III at CSL in Holly Springs, NC

Do you want to work with a company that tackles fascinating problems and find solutions to complex challenges? Seqirus has an exciting opportunity to join our expanding team in Holly Springs, NC. With an advanced manufacturing facility and expertise in influenza science we are one of the world leaders in the production of the influenza vaccine. We operate as one integrated global company, drawing together expert staff from different countries to collaborate. Together, we're working on the front line to protect communities from seasonal influenza and global pandemic threats. When you join Seqirus, you join a team dedicated to making a difference in people's lives. It's a feeling of possibility, creativity, and purpose that inspires us every day.

The Administrative Assistant III provides a variety of standard and advanced administrative functions to a Functional and/or Site Leadership Team member(s) and their departments.

MAJOR ACCOUNTABILITIES

Documentation & Data Management

• Compose, format, and handle confidential and non-routine documents, correspondence, and executive-level presentations.
• Establish and maintain complex filing systems, databases, and spreadsheets.
• Photocopy, collate, and distribute documents; sort mail, determine priority, and respond to inquiries appropriately.

Calendar, Travel & Event Coordination

• Manage calendars via Microsoft Outlook and coordinate extensive domestic and international travel arrangements, including itineraries.
• Coordinate all logistics for on-site and off-site conferences, meetings, and events, including catering, hotel accommodations, travel, and agendas.

HR & Onboarding Support

• Support hiring by scheduling interviews, arranging candidate travel, and processing manual expense reports.
• Coordinate new hire onboarding (IT, phone setup, business cards, desk space) and offboarding (collection and return of company property).

General Administrative Support

• Maintain departmental supplies, equipment, and facility lockers (combinations, assignments, annual cleanouts).
• Maintain and update departmental organizational charts and contact lists.
• Screen and redirect telephone calls, host visitors, process expense reports via online systems, and provide backup support to other administrative assistants.
• Handle all confidential material with discretion.

MINIMUM REQUIREMENTS

Experience & Skills

• Minimum 4 years’ supporting management in an office environment; experience supporting multiple managers simultaneously preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard office equipment (copiers, fax, telephone/web conferencing).
• Proactive, flexible, and strong multitasker with excellent interpersonal, written, and verbal communication skills.
• Strong attention to detail with the ability to maintain strict confidentiality.
• Availability for overtime and off-hours as required.
• Must be onsite 5 days per week

Education

• Minimum: High school diploma.
• Preferred: Secretarial/business school certificate and/or A.S. or B.S. degree.

About CSL Seqirus

CSL Seqirus is part of CSL. As one of the largest influenza vaccine providers in the world, CSL Seqirus is a major contributor to the prevention of influenza globally and a transcontinental partner in pandemic preparedness. With state-of-the-art production facilities in the U.S., the U.K. and Australia, CSL Seqirus utilizes egg, cell and adjuvant technologies to offer a broad portfolio of differentiated influenza vaccines in more than 20 countries around the world.

To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.

Our Benefits

For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.

You Belong at CSL

At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.

To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging

Equal Opportunity Employer

CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.

Watch our ‘On the Front Line’ video to learn more about CSL Seqirus