Copy of Administrative Assistant at Crittenton… · Fullerton

Job Type Full-time Description Position Summary: Administrative Assistants are responsible for the efficient operation of the office by performing a variety of tasks, including, but not limited to, document production, filing, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders. Pay Range: $21.00 to $27.30 per hour Requirements Essential Duties: · Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information. · Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. · Perform general clerical duties to include, but not limited to, scanning, copying, faxing, mailing, filing, answering phones, and data input. · Collaborate with department to ensure efficient cross-functional communication. · Maintain reception area, conference rooms, and kitchen areas clean and organized. · Managing incoming and outgoing mail and shipments. · Complete tasks in the community with personal automobile including completion of local mail run to the campus and post office. · Manage office supplies, equipment, and facilities, coordinating with vendors as needed. · Managing office systems, including filing systems, databases, and spreadsheets. · Maintain office calendar to coordinate workflow and meetings. · Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies. · Assist in coordinating logistics for meetings and events and attend as needed. · Reviewing and updating health and safety policies, and ensuring they're observed. · Assist in grants and contracts submissions. · Assists with additional duties and tasks that arise based on agency and program needs. Minimum Qualifications: · Proven experience as an administrative assistant or similar role. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) · Excellent organizational and time-management skills. · Strong communication and interpersonal abilities. · Ability to work independently and as part of a team. · Ability to juggle multiple projects and duties with superb accuracy. · Strong organizational skills with the ability to manage multiple tasks and deadlines. · Exceptional customer service skills, over the phone and in person, with our customers and internal departments. · Strong sense of urgency, problem-solving skills, self-motivated and self-starter. · Excellent verbal and written communication skills are required and or bilingual Spanish/English preferred and will result in additional stipend to pay. Must be able to operate standard office equipment and be computer literate. Applicant must possess a current drivers license and auto insurance as well as clear all necessary background checks. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions. Salary Description $21.00 to $27.30 per hour.