Motion Pictures Production - Assistant at Creative… · Los…

Summary: Creative Artists Agency (CAA) is the leading entertainment and sports agency, with a diverse workforce that shapes culture and inspires the world. The Assistant in Motion Pictures will support the Head of the Production department by managing administrative duties, serving as a point of contact for clients and executives, and assisting with special projects within the entertainment landscape. Responsibilities: - Manage administrative duties including handling heavy phones and emails, client calendar management, booking reports, preparing expense reports, updating contracts and general office management tasks - Serve as the first point of contact with clients, Agents and Network/Studio Executives - Track and meticulously maintain grids of data and execute excellent follow-up and follow through - Assist with special projects, research, and compiling information as needed - Stay up to date on current events within the entertainment landscape, especially as it relates to Motion Pictures and Television - Maintain trailers, files and media links Required Qualifications: - Minimum of 10 months of professional administrative or equivalent experience - Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure - Attention to detail, strong organization and problem-solving skills are a must - Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality - Strong command of the Microsoft Office suite, especially Word, Excel and Teams - Ability to anticipate needs and execute time-sensitive matters - Team oriented and able to communicate and collaborate with employees at all levels - Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems Preferred Qualifications: - Experience with editing and/or having worked on a set is preferred - Knowledge of in Entertainment is a plus - BA/BS from an accredited University or College preferred Required Skills: Microsoft Office Suite Important Skills: Administrative experience Nice-to-Have Skills: Learning new processes Benefits: Benefits, Discretionary bonus