Global Operations - Jr. Office Manager at Creative… · New York

Summary: Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in various domains. The Junior Office Manager will oversee day-to-day office operations at the Beanstalk Office in NYC, serving as the primary point of contact for visitors and ensuring the office runs smoothly and efficiently. Responsibilities: - Serve as the first point of contact for clients, colleagues, and visitors, providing a professional and welcoming front-of-house experience - Greet guests upon arrival, manage visitor check-in through the Envoy platform, and notify hosts of arrivals - Answer and direct incoming phone calls and respond to general inquiries - Maintain a clean, organized, and professional reception and lobby area - Demonstrate strong situational awareness and ensure a safe and well-managed front office environment - Oversee the day-to-day operations of the office to ensure a well-maintained and functional workplace - Coordinate office maintenance, repairs, and installations with building management and vendors - Manage office supplies, inventory, and replenishment of food, beverages, and shared office resources - Maintain organization and presentation of shared spaces, including the kitchen, common areas, and meeting spaces - Coordinate deliveries, office services, and supply shipments - Ensure services and supplies are delivered in a timely and cost-effective manner - Assist with coordinating internal meetings and office gatherings as needed - Support meeting room readiness and coordinate with facilities or tech teams for any setup needs - Support new employee onboarding logistics, including workspace readiness, badge coordination, and office orientation - Coordinate with HR, Facilities, and Technology teams to support workplace initiatives and employee needs - Liaise with the technology team to troubleshoot minor issues and escalate more complex requests Required Qualifications: - Strong organizational and multitasking abilities - Excellent communication skills, both written and verbal - Experience with office management or administrative support - Ability to work independently and manage multiple tasks across various locations - Manage office access badges and coordinate with building security as needed - Support cross-office coordination for supply orders or operational needs - Assist with special projects and administrative initiatives as assigned Required Skills: Office management, Administrative support, Visitor management, Use of Envoy platform, Office supplies, inventory management, Vendor coordination, Facilities coordination, Badge, security access management, Meeting coordination, Basic technology troubleshooting, Multitasking abilities Benefits: Eligible for benefits, Discretionary bonus