Administrative Coordinator, Creative at Country Music… · Nashville

Description

Position Title: Administrative Coordinator, Creative

FLSA Classification: Full-Time; Exempt

Company Overview: Located in the heart of downtown Nashville, the Country Music Hall of Fame® and Museum documents and interprets the history of country music—a musical genre and culture central to the identity of the city, the state, and the nation. Accredited by the American Alliance of Museums, the museum proudly combines subject expertise, ambitious research, and preservation of an unparalleled collection with expressions of creativity in music, art, and history. The museum collects artifacts that illustrate the evolving history and traditions of country music while providing diverse learning opportunities. The core exhibit follows the story of country music from its folk beginnings through its emergence as a commercial art form. Rotating exhibits examine a broad range of topics, from country classics to ultra-contemporary and emerging artists in American Currents. The museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates Historic RCA Studio B, where Elvis Presley and many others recorded.

What We Offer for Full-Time Staff: 

• Medical, Dental, Vision, Life Insurance Options
• Competitive Pay
• Paid Vacation and Sick Days
• Paid Holidays (13) and Floating Holidays (2)
• 401(K) with Up to 3% Employer Match
• Employee Assistance Program (Free Counseling and Legal Services)
• Eligibility for Public Service Student Loan Forgiveness  
• FREE 24/7 Downtown Parking and Transit Benefits
• Continuing Professional Offerings
• Complimentary Museum Admission (For Yourself, Family, and Friends)
• Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more) 
• Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
• Opportunities to Attend Exhibit Openings, Concerts and Special Events
• Employee Engagement Activities and Opportunities
• FSA and Dependent Care Options 
• Dog Friendly Work Environment
• Volunteering and Community Engagement Opportunities

Department Overview: The Creative Department is responsible for the design and production of all exhibits, advertisements, collateral support materials, web graphics (social media, website, and email) and on-property signage – from concept to delivery. Our overall goal is to perpetuate the mission of the Museum. The Creative Department interacts with nearly all other departments such as Education, Programming, Events, Development, Retail, Ticketed events, and Dining.

Position Overview: The Administrative Coordinator will report to the Director of Creative Project Management and be responsible for supporting the Creative Department in all administrative work. This position will also support the Senior Director of Creative with email and calendar management and office organization. They will assist the project management team by running a variety of ongoing creative initiatives that will include the scheduling, execution, and delivery of projects from start to finish. This position requires excellent organizational skills, discretion, superior communication skills, both written and verbal, and the ability to work in a fast-paced environment. Candidates will be subject to a background check and confidentiality agreement.

Specific Duties Include:

• Provide general administrative support, such as filing, setting up for meetings, and reordering supplies
• Scheduling and calendar management (internal and external) on behalf of Creative leadership
• Compiling and tracking department expense reports and submitting POs 
• Attend meetings, take notes, and follow up on action items to ensure deadlines are met across the creative department
• Facilitate departmental and interdepartmental communications
• Proactively follows up on action items to ensure deadlines are met
• Support with various project management tasks, including running some recurring projects
• Assist in organizing and implementing special projects and events to contribute to a supportive and engaging team culture
• Assist in onboarding employees

Requirements

 Minimum Requirements:

• College degree (Associates or Bachelors) in a related field; or equivalent work experience
• Proficiency in Microsoft Office, Word, PowerPoint and Excel 
• Ability to multitask and prioritize
• An understanding of deadline-driven assignments
• Excellent written, verbal, and interpersonal communication skills 

Preferred Qualifications:

• 1 – 2 years of administrative or Project Management experience preferred 

Key Qualifications (Knowledge, Skills & Abilities):

• Superior organizational skills 
• High level of discretion
• Ability to work quickly, accurately, and efficiently 
• Ability to effectively prioritize all tasks 
• Follow through and attention to detail
• Strong people interaction skills and professionalism
• A proactive approach to problem-solving with strong decision-making skills
• Ability to work independently and collaboratively with minimal direction

Note to Applicants:The Country Music Hall of Fame® and Museum is an equal opportunity employer. We respect the varied attributes, characteristics, and perspectives that make each person unique. The museum promotes an environment of respect, communication, and understanding, while actively providing opportunities for all employees of all backgrounds the skills, experience, and information necessary to succeed. The museum does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, childbirth and related medical conditions), national origin, political affiliation, gender identity, sexual orientation, disability, genetic information or characteristics, age, membership in an employee organization, military or veteran status, or other non-merit factor. The Country Music Hall of Fame® and Museum does not tolerate discrimination or harassment based on any of these characteristics.  

We are a drug-free workplace and an equal opportunity employer that welcomes all qualified candidates to apply for open positions. The Country Music Hall of Fame and Museum is committed to providing a safe and secure environment for its staff and visitors. All offers of employment are subject to and contingent upon the successful completion of a background check and employment verification, including federally mandated E-Verify processes, as required for position.

Due to the high volume of applications received for this position, hiring managers will only contact candidates they are interested in scheduling for an interview. Please refrain from calling to inquire about the status of your application.  Please upload a resume and cover letter when applying for the position.Applications are only accepted online on our career page: https://www.countrymusichalloffame.org/careers