Executive Aide - Riverhead, NY at Cornell… · Riverhead

The Executive Aide provides high-level administrative and operational support to the Executive Director. This position plays a critical role in ensuring the efficient coordination of the Executive Director’s schedule, communications, and priorities. The Executive Aide serves as a key liaison between the Executive Director and internal staff, government agencies, community partners, and stakeholders.
This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Aide will support strategic initiatives, coordinate meetings and events, and assist with communications and relationship management, particularly with governmental and external partners.

    

Required Qualifications:

• Bachelor’s in Business Administration, Communications, Public Administration, or related field, or equivalent education, or experience relevant to the role of the position.
• Minimum of 3–5 years of experience supporting senior leadership or executives.
• Demonstrated experience managing complex calendars and scheduling in a fast-paced environment.
• Experience working with or alongside governmental agencies, elected officials, or public sector organizations.
• Support engagement with governmental agencies, including scheduling, documentation, and follow-up.  
• Manage and coordinate a complex and dynamic executive calendar, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Serve as a primary point of contact between the Executive Director and internal/external stakeholders, including government agencies, elected officials, and community partners.
• Draft, review, and manage correspondence on behalf of the Executive Director, ensuring timely and professional communication.
• Support the Executive Director in tracking priorities, deadlines, and key initiatives.
• Coordinate logistics for meetings, events, and tours.
• Strong organizational, time management, and problem-solving skills.
• Facilitate communication and coordination across departments to support organizational goals.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and virtual meeting platforms.
• Ability to manage multiple priorities and adapt to changing needs.
• Ability to work independently and collaboratively.
• Assist with special projects and other duties as assigned.
• Ability to meet travel requirements associated with this position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

• Experience in a nonprofit, public sector, or Cooperative Extension environment.
• Familiarity with Suffolk County governmental structure and agencies.
• Experience supporting executive-level meetings, boards, or advisory groups.

  

Job Title:

Association Community Liaison

Level:

003

Pay Rate Type:

Salary

Company:

Contract College

Contact Name:

Ashley Downs

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.