Part-Time Bookkeeper – Accounts Payable &… at Confidential · Remote

Part-Time Bookkeeper – Accounts Payable & Receivable

Remote | Part-Time

Overview

HydroScience Custom Formulations is seeking an experienced, dependable, and highly detail-oriented Part-Time Bookkeeper to manage essential bookkeeping, accounts payable, accounts receivable, invoicing, labor tracking, and financial recordkeeping responsibilities.

This is a fully remote position with variable weekly hours. The workload may increase or decrease based on business needs, billing cycles, project activity, and month-end requirements.

The primary focus of this position will be bookkeeping and financial administration. Additional administrative or operational responsibilities may be available when bookkeeping hours are limited, depending on the selected candidate’s experience, availability, and willingness to support other areas of the business.

Because this position will involve access to sensitive company financial information and business banking systems, accuracy, discretion, reliability, and professional integrity are essential.

Primary Responsibilities

• Maintain accurate and current bookkeeping records in QuickBooks Online.
• Create and issue customer invoices.
• Monitor accounts receivable and track outstanding balances.
• Record incoming customer payments and apply them to the appropriate invoices.
• Follow up professionally on overdue invoices and payment statuses.
• Enter, organize, and track vendor bills and accounts payable.
• Prepare payments for review and approval.
• Maintain accurate vendor records and payment documentation.
• Reconcile bank accounts, credit cards, and financial transactions.
• Review transactions and properly categorize income and expenses.
• Track employee and contractor labor hours by client, project, department, or work category.
• Reconcile labor records against invoices, contractor submissions, and internal project records.
• Assist with client billing based on hourly labor, fixed-fee projects, retainers, deposits, and reimbursable expenses.
• Maintain supporting documentation for invoices, payments, expenses, and financial transactions.
• Identify discrepancies, missing information, duplicate charges, overdue balances, or unusual account activity.
• Prepare routine accounts receivable, accounts payable, labor, and cash-flow summaries.
• Support month-end bookkeeping and financial record organization.
• Coordinate with company leadership, project managers, contractors, vendors, clients, and the company’s CPA when needed.
• Maintain strict confidentiality regarding banking, client, employee, contractor, and company financial information.
• Assist with related administrative and operational tasks when additional hours are available and mutually agreed upon.

Required Qualifications

The following qualifications are mandatory:

• Direct experience using QuickBooks Online in a professional bookkeeping environment.
• Demonstrated accounts payable and accounts receivable experience.
• Experience creating, issuing, tracking, and reconciling customer invoices.
• Experience entering and tracking vendor bills and payments.
• Experience reconciling bank accounts and credit-card accounts.
• Experience tracking employee or contractor labor hours.
• Strong understanding of basic bookkeeping and accounting principles.
• Strong spreadsheet skills, including Microsoft Excel or Google Sheets.
• Exceptional attention to detail and numerical accuracy.
• Ability to work independently and meet recurring deadlines without close supervision.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive financial information appropriately.
• Reliable internet access and the ability to work effectively in a fully remote environment.
• Ability to provide at least two professional references.

Applicants who do not have direct QuickBooks Online, accounts payable, accounts receivable, invoicing, and reconciliation experience will not be considered.

Preferred Qualifications

• Three or more years of professional bookkeeping experience.
• Experience supporting a professional-services, consulting, project-based, or contractor-based business.
• Experience billing clients based on employee or contractor labor hours.
• Experience managing retainers, deposits, fixed-fee projects, reimbursable expenses, and hourly billing.
• Experience working with multiple independent contractors.
• Experience preparing financial records and reports for review by company leadership or an outside CPA.
• Experience with payroll support, contractor payments, or 1099 recordkeeping.
• Experience with ClickUp, Asana, Monday.com, or other project-management platforms.
• Experience providing remote administrative or operational support to a small business.
• QuickBooks certification or formal bookkeeping education.

Additional Support Opportunities

Weekly bookkeeping hours may vary. When additional hours are desired and available, the selected candidate may assist with related administrative or operational responsibilities such as:

• Organizing company and client records.
• Updating spreadsheets and internal tracking systems.
• Supporting contractor onboarding and documentation.
• Assisting with project administration.
• Following up on missing invoices, receipts, time records, or vendor documents.
• Organizing electronic files and shared folders.
• Supporting routine reporting and data-entry needs.

Additional responsibilities will be assigned only when appropriate for the candidate’s experience and agreed upon by both parties.

Schedule and Availability

• Fully remote position.
• Part-time with variable weekly hours.
• Hours may fluctuate depending on billing activity, workload, month-end needs, and company growth.
• Some availability during normal U.S. business hours is required for communication with company leadership, clients, vendors, and contractors.
• The selected candidate must be responsive and able to complete time-sensitive bookkeeping tasks by established deadlines.

Compensation

Starting compensation is $28-$35 per hour.

A higher rate may be considered for candidates with exceptional QuickBooks expertise, substantial bookkeeping experience, strong professional references, or experience managing financial operations for project-based professional-services businesses.

Security and Screening

This position involves access to confidential financial information, accounting systems, and company banking platforms.

The selected candidate will be required to:

• Provide at least two professional references.
• Complete identity and prior-employment verification.
• Successfully complete applicable background screening following a conditional offer.
• Complete an employment credit check where legally permitted and appropriate to the financial responsibilities of the position.
• Sign confidentiality, data-security, and financial-access agreements.
• Follow company authorization and internal-control procedures.

Any background or credit screening will be conducted with the candidate’s written authorization and in accordance with applicable federal, state, and local law.

About HydroScience Custom Formulations

HydroScience Custom Formulations is a specialized product-development and consulting firm serving the human and pet dietary supplement industries.

Our team supports clients with custom formulation, scientific research, manufacturing coordination, quality assurance, regulatory compliance, product development, packaging, and commercialization.

We are a growing, fully remote organization that works with clients, contractors, manufacturers, laboratories, and suppliers throughout the United States.

Application Requirements

Please submit a résumé describing your bookkeeping and QuickBooks experience.

Applicants should also provide brief answers to the following:

• How many years of professional QuickBooks Online experience do you have?
• Describe your experience managing accounts payable and accounts receivable.
• Describe your experience creating invoices and tracking customer payments.
• Have you tracked employee or contractor labor hours for client billing?
• Have you reconciled business bank accounts and credit cards?
• Are you willing to provide two professional references?
• Are you willing to complete applicable background and employment credit screening following a conditional offer?
• What hourly rate are you seeking?
• Approximately how many hours per week are you available?
• What time zone are you located in?

Candidates who do not meet the stated mandatory requirements may not receive a response.

Pay: $28.00 - $35.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote