Administrative Services Clerk - Area… at Confederated… · Siletz

Summary: Confederated Tribes Of Siletz Indians is seeking an Administrative Services Clerk to provide clerical and administrative support services to Area Office personnel. The role involves assisting with various administrative tasks, managing supply inventory, and serving as a liaison for the IS department. Responsibilities: - Provides assistance to Area office personnel, filing, copying, purchasing, and answering telephones - Maintains supply inventory and monitors purchases/equipment loans/disposition of equipment - Responsible to ensure see that all invoices are paid timely, and maintains vendor files and office accounts - Receives, routes, sorts, and distributes mail and correspondence, reports, and general administrative duties - Assists staff with managing and scheduling of appointments, meetings, assignments - Serves as in-house IS “help desk” and liaison to CTSI-IS - Verification of proper documentation for program applications - Assists Tribal members in obtaining tribal ID cards, verification of documentation, identity, taking tribal ID photos, obtaining signatures to submit to the CTSI Enrollment department - Assist with the coordination of community events - Records and maintains a confidential log of Area Office visitors. Directs patients, clients and visitors to appropriate program or personnel, handling routine requests within capabilities - Serves as the official greeter, information guide for the Tribe - Responsible for creating and distribution of a monthly Area Office Newsletter - Serves as Area Office Intake Worker for CTSI’s Housings LIHEAP Program. Schedules appointments, completes application for clients; ensures required documentation is collected; determines eligibility, and communicates “verbal” LIHEAP commitment to the Utility Company - Supervisor may assign other duties as needed Required Qualifications: - High School diploma or GED and one year experience in an office setting, preferably in a business office - OR - an equivalent combination of education and/or experience - Knowledge of correct punctuation, capitalization, spelling, grammar, filing and writing format - Ability to multi-task in a fast paced environment - Ability to type 40 words per minute - Must possess a valid Oregon State driver's license, insurance and be eligible to drive a GSA Vehicle (depending on location) Preferred Qualifications: - Computer applications including MS Office Suite, (i.e. Word, Outlook, Excel, Powerpoint, and Publisher), preferred - Correct use office equipment, including: copier, FAX, calculator, multi-user telephone system, word processor and audio/visual equipment, preferred Required Skills: MS Word, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, Office equipment operation, Typing 40 words per minute