Office Administrator at Compass in Wellesley, MA

Summary: Compass is revolutionizing the real estate industry with their end-to-end platform that empowers residential real estate agents. As an Office Administrator, you will manage the office operations, support customer interactions, and ensure a welcoming environment for clients and staff. Responsibilities: - Serve as the face of the office by welcoming guests, managing mail distribution, facilitating in-office event setup, and providing first-line support for office-related needs; responsible for the overall appearance and organization of the office, maintaining supply inventory, and escalating facilities issues - Resolve customer issues via phone calls, emails, and in-person meetings - Support the adoption of Compass technology and adjacent services by providing customers with 1:1 support - Partner with the National Onboarding team on facilitation of onboarding processes for new customers - Provide basic marketing support by answering questions, creating collateral from templates, and being the liaison to marketing specialists for more complex support requests - Work collaboratively with other team members and departments to champion questions and feedback on behalf of agents - Answer basic questions and troubleshoot issues related to technology/devices, conference room hardware, enterprise systems, etc - Provide ad-hoc administrative assistance as needed, such as sales meeting preparation, data entry, and office-wide communications - Be a culture carrier who inspires and empowers those around you with a positive and constructive approach to creating and implementing change Required Qualifications: - 1-2 years previous experience in customer service, office management, hospitality, or operations - Previous experience in real estate a plus - Previous experience working with enterprise technology (Zendesk, Salesforce, Confluence) is a plus - Great listening skills, connects well with others, and is empathetic of the customer's pain points - A passion for creating community within a space; you encourage in-office interaction, bonding and engagement - Strong problem-solving and analytical skills, allowing you to adapt and formulate solutions quickly - Strong verbal communication and presentation skills - Meticulous attention to detail, highly organized - Ability to work in the office during standard operating hours - Ability to lift up to 25 lbs Required Skills: Customer service, Office management, Hospitality, Operations, Real estate, Enterprise technology, Zendesk, Salesforce, Confluence, Marketing support, Empathy, Analytical skills, Listening Benefits: Participation in our incentive programs (which may include eligible cash, equity, or commissions), Paid vacation, Holidays, Sick time, Parental leave, Recharge leave, Medical, Tele-health, Dental and vision benefits, 401(k) plan, Flexible spending accounts (FSAs), Commuter program, Life and disability insurance, Maven (a support system for new parents), Carrot (fertility benefits), UrbanSitter (caregiver referral network), Employee Assistance Program, Pet insurance