Community College Preparatory Academy→
Registrar 2 at Community College Preparatory Academy in Washington, DC
Job Description
Registrar 2
FullTime · Location: Washington, DC, US
Community College Preparatory Academy
Registrar
Department: Academic Affairs / Student Services
Reports to: Chief Academic Officer or designee
Status: Full-time; nonexempt
Location: Washington, DC / campus based
Salary band: $58,000–$88,000 annually
Supervisory responsibilities: No standing direct reports. May direct temporary registration staff, student workers, or records projects when assigned by academic leadership.
Our mission
Community College Preparatory Academy (CCPrep) creates an innovative and rigorous learning environment for adults who are under-credited or have aged out of traditional K–12 pathways. We respond to each learner’s strengths and barriers while preparing students for employment, postsecondary education, industry credentials, and lifelong learning.
The opportunity
Safeguard the integrity of student records and make enrollment, scheduling, progress, completion, and transcript processes clear and dependable.
Why this role matters for students
Accurate records help students receive the courses, recognition, credentials, and next-step documentation they have earned.
Cognia connections Culture of Learning, Leadership for Learning, Engagement of Learning, and Growth in Learning | Standards 1–3, 5, 11, 15, 17, 24, 26, 28, 30–31. These responsibilities apply within this position’s assigned authority.
Essential responsibilities
- Maintain official student records, registrations, schedule changes, grades, completion status, transcripts, and document retention.
- Apply approved academic and privacy policies consistently and explain processes in student-friendly language.
- Reconcile student information across source systems and resolve discrepancies with accountable teams.
- Support term setup, census/verification, graduation review, and required reporting.
- Respond to records requests and maintain appropriate identity, consent, and release controls.
- Document procedures, deadlines, and exception approvals.
- Maintain accurate, linked enrollment, course, assessment, and completion records that allow authorized staff to review individual learning pathways and progress.
- Explain registration and records processes accessibly; identify administrative barriers and coordinate corrections that protect learners’ participation and progression.
- Provide verified records for individual goal reviews and transitions to further education or employment, while preserving privacy and approved release controls.
- Reconcile data discrepancies before reporting; distinguish recorded credits and completion from assessment evidence of academic growth.
- Administer records and registration with respect, fairness, consistency, and attention to learner well-being; seek stakeholder feedback on processes that affect access and progression.
- Maintain dependable structures and allocate records-service capacity according to learner needs, institutional priorities, and privacy requirements.
- Administer and reconcile enrollment and student-record workflows across PowerSchool Enrollment, the designated SIS such as eSchoolPLUS or Gradelink, SLED, Qlik, OSSE Support Tool, Special Programs, and related platforms; manage authoritative-data corrections, enrollment-audit documentation, course and attendance records, and authorized access within assigned authority.
What strong performance looks like
- Student records are accurate, secure, current, and auditable.
- Registration, grade, transcript, and completion processes meet published timelines.
- Cross-system discrepancies are identified and resolved promptly.
- Students and staff receive clear, consistent guidance on records processes.
- Specific annual targets and milestones will be established in the employee’s performance plan and aligned with the approved school operating plan.
- Learner records support accurate progress reviews and timely transitions, with discrepancies resolved and corrections traceable.
- Administrative barriers are escalated and addressed; reporting retains the distinction between completion and measured learning growth.
- Service and records reviews show equitable treatment, clear information, reliable processes, resolved access barriers, and appropriate learner and staff support.
- Enrollment, demographic, attendance, course, completion, and transcript data reconcile across designated systems and required submissions; corrections are traceable and audit documentation is complete.
Minimum qualifications
- Bachelor’s degree in a relevant field or an equivalent combination of education and directly related experience.
- At least three years of relevant professional experience.
- Strong judgment, written and verbal communication, attention to detail, and ability to protect confidential information.
Preferred qualifications
- Hands-on experience with student-information and enrollment systems; familiarity with PowerSchool, eSchoolPLUS, Gradelink, SLED, Qlik, or DC OSSE enrollment and audit tools is preferred.
- Experience with a student-information system and education-record privacy requirements.
- Experience in adult education, workforce development, public charter education, or a mission-driven nonprofit.
- Relevant professional certification or advanced technical training.
- Experience improving processes through data, technology, and cross-functional collaboration.
Core ways of working
- Centers adult learners, values their backgrounds and abilities, and respects their voice and choices.
- Communicates clearly, follows through, and raises risks early.
- Uses evidence, protects confidentiality, and documents work so others can rely on it.
- Collaborates across units and uses resources responsibly.
- Uses feedback and role-appropriate evidence to test improvements, apply professional learning, and review results.
Work environment and essential capabilities
Primarily campus and office based with regular computer use and interaction with students, staff, vendors, or community partners. Some evening, weekend, or off-site work may be required. Essential duties must be performed with or without reasonable accommodation.
Application and employment conditions
To learn more and apply, visit ccprep-academy.org/careers/. Questions or accommodation requests may be directed to (202) 770-3252.
CCPrep provides equal employment opportunity without regard to any characteristic protected by federal or District of Columbia law. Qualified applicants and employees may request reasonable accommodation for the application process or to perform essential job functions. Any required background, credential, driving-record, or employment-history review will occur in accordance with applicable law and at the appropriate stage of the hiring process. Employment may be contingent on satisfactory completion of job-related screening.
This description identifies the role’s principal responsibilities and essential functions. It does not create an employment contract and may be revised to reflect lawful, mission-related organizational needs. Related duties may be assigned when consistent with the role’s purpose and qualifications.