Human Resources Coordinator at Colorado… · Fort…

HUMAN RESOURCES COORDINATOR Location: Fort Collins, CO · Fully in-person/on-site JOB DESCRIPTION POSITION SUMMARY: The Human Resources Coordinator supports the delivery of comprehensive HR services across the Veterinary Health System by managing payroll operations, recruitment, leave types, employee lifecycle processes, and compliance activities. This role ensures accurate and timely compensation, maintains data integrity, and supports efficient hiring and onboarding across multiple employee groups. The position exists to provide critical operational support, enabling continuity of HR services and allowing the HR team to effectively meet the needs of a complex, 24/7 clinical environment. FULL CONSIDERATION DATE: MONDAY, JUNE 15TH, 11:59PM (MT). DESCRIPTION OF WORK UNIT: • At the CSU Veterinary Health System, animals and the people who care for them are at the heart of everything we do. Every decision we make reflects our commitment to those who trust us with their animals’ health. That focus inspires us to deliver expert veterinary services, support veterinary education and training, and advance groundbreaking research.  We show up every day with passion, eagerness to collaborate, and a drive to redefine what’s possible. Our deep partnership with the College of Veterinary Medicine and Biomedical Sciences amplifies our impact, enabling us to boldly innovate and share knowledge widely.  ESSENTIAL JOB DUTIES: • Coordinate and process monthly payroll operations for all VHS employee groups by auditing time entries, processing supplemental pay, monitoring assignment end dates, and completing payroll reconciliations to ensure accurate and timely compensation; serve as the primary point of contact for payroll-related inquiries, manage Workday cases related to payroll errors, and partner with central teams to investigate and resolve issues; supports continuity of payroll functions critical to employee pay and retention. • Manage complex payroll scenarios and leave applications by interpreting and applying policies related to holidays, inclement weather, alternative schedules, and leave types; ensure accurate time entry coding and payroll outcomes while providing guidance to employees and supervisors to maintain compliance and consistency across VHS operations. • Administer recruitment and hiring processes for student and non-student hourly employees by creating job postings, advancing candidates in Workday, coordinating interviews, initiating background checks, and managing candidate communications to maintain efficient hiring timelines across VHS units. • Manage employee lifecycle processes by conducting onboarding, entering and maintaining Workday assignments, monitoring assignment end dates, and coordinating offboarding activities to ensure compliance with university, state, and regulatory requirements. • Maintain and audit personnel records by organizing, updating, and securely retaining employee documentation in alignment with university policies and legal standards, ensuring data integrity, compliance, and accurate reporting. • Support performance management processes by tracking deadlines, organizing documentation, and assisting supervisors with Administrative Professional and State Classified review requirements to ensure timely and compliant completion of evaluations. • Manage the full lifecycle of internal and external locum providers by coordinating onboarding, scheduling alignment, contract/pay setup, and payment processing; ensure accurate and timely compensation, compliance with university and regulatory requirements, and continuity of clinical coverage across VHS services. • Administer compliance-related processes including Motor Vehicle Record (MVR) checks and related tracking to ensure employees meet role-specific requirements and mitigate organizational risk. • Support employee engagement and onboarding initiatives by coordinating logistics and participating in activities such as VHS New Employee Orientation and other programs that enhance employee experience, connection, and retention. • Serve as a front-line HR resource by managing the HR shared inbox, responding to employee and applicant inquiries, and providing accurate guidance to supervisors and staff; collaborates on cross-training, process improvements, and performs other related duties as assigned to support efficient HR operations across the VHS. CONDITIONS OF EMPLOYMENT: • Pre-employment criminal background check • Essential Services Designation: Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare. • Applicants must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position. SUPERVISION: No formal supervisory responsibilities. MINIMUM QUALIFICATIONS: • Bachelor’s degree in human resources, business administration, or a related field; OR associate’s degree plus two (2) years of relevant HR or administrative experience; OR High school diploma (or GED) plus four (4) years of progressively responsible HR or administrative experience. • Experience or familiarity with financial processes such as bookkeeping, accounts receivable (AR), accounts payable (AP), and general financial practices. • Experience working with Human Resources Information Systems (HRIS) and timekeeping systems. • Demonstrated ability to manage multiple deadlines in a detail-oriented environment. • Strong written and verbal communication skills. • Demonstrated ability to handle confidential information with discretion. PREFERRED QUALIFICATIONS: • Experience in higher education, healthcare, laboratory, or veterinary medical environment. • Experience with Oracle, Workday, PeopleAdmin, TimeClock Plus, or similar HR/payroll systems. • Experience supporting Faculty, Administrative Professional, State Classified, student, and hourly employee groups. • Experience supporting payroll processing, recruitment coordination, and/or employee lifecycle administration. • Experience managing shared inboxes or high-volume customer service communications. • Demonstrated ability to work effectively across multiple departments in a complex organization. SALARY RANGE $47,000 - $52,000 REQUIRED APPLICATION DOCUMENTS To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Cover Letter, Resume/CV EMPLOYEE BENEFITS Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. • Review our detailed benefits information here. • Explore the additional perks of working at CSU here. • For the total value of CSU benefits in addition to wages, use our compensation calculator. • Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! BACKGROUND CHECK POLICY STATEMENT Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. EEO Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.