Director of Finance and Operations at Colorado… · Remote

At CPCQC we are on a mission to ensure that EVERY pregnant and postpartum person, infant, and their families in Colorado have access to and receive safe, equitable, high-quality care. This team is driving new collaborations, expanding community connection to care, and driving state-wide maternal and infant health quality improvement initiatives.

Colorado Perinatal Care Quality Collaborative (CPCQC) is a 501(c)3 nonprofit that works with healthcare facilities, community-based organizations, and families here in Colorado as well with national partners to advance best practices and improve outcomes in maternal and infant health.

The Director of Finance and Operations is a mission-driven leader who ensures the financial integrity and operational strength of our nonprofit organization. This role oversees budgeting, accounting, grant compliance, and organizational systems that enable our programs and staff to thrive. With a strong commitment to transparency, stewardship, and operational excellence, the Director partners with leadership to align resources with mission impact, maintain rigorous compliance with funder and regulatory requirements, and support sustainable organizational growth. The ideal candidate brings deep nonprofit financial expertise, a collaborative mindset, and a passion for strengthening the systems that help our community-focused work flourish.

The Director of Finance and Operations position reports to the Chief Executive Officer and will work in regular contact with the Fractional Chief Financial Officer. Through skilled management of external administrative service vendors and partnership with the Leadership Team, the Director of Finance and Operations will lead efforts to support and position the organization as it continues to grow rapidly both in operations and revenue.

Responsibilities:

Grants Compliance Core Functions:

• Organization and management of grant deadlines, deliverables, and compliance requirements for each grant. Includes federal, state, and philanthropic grant vehicles.
• Maintain current knowledge of grant, contract, RFP, RFI, and purchase rules, and regulations.
• Monitor and track all grant and contract recipients to ensure they are meeting grant compliance requirements.
• Monitor and process a variety of program data and financial collection data from sub-recipients, program personnel, and partners. Advise on spend management and reallocations.
• Provide subject matter expertise related to grants compliance to ensure all plans, documents, contracts, and unit correspondence are inclusive of health equity principles
• Provide leadership with contract budget and statement of work guidance as applicable.
• Support CPCQC Directors and program management leads on alignment with grant requirements and preparing and delivering high quality deliverables that meet compliance guidelines
• Lead periodic reviews of grant documentation with Directors and program managers.
• Learning the various state and federal reporting systems and creating internal tools for maintaining continuity of operations with grant reporting if grant leads leave the organization.
• Main point of contact for program officers and financial personnel at funder agencies.
• Partner with the development team to support grant compliance, donor reporting, and event operations.

Operations Core Functions:

• Manage day-to-day administrative functions for the organization such as grants management, team retreat planning, planning for annual operations efforts (open enrollment, team days, employee handbook reviews, workplace satisfaction surveys, Cyber security training, etc.)
• Ensure employee benefit renewals are cost-aligned with comparable health plans.
• Interface and monitor contracts for administrative services vendors including legal, IT, HR, benefits, and finance
• Oversee and track progress on operations focused KPIs and workplace certifications
• Collaborate with the CEO and Leadership Team to continually evaluate and improve the workplace environment.
• Review and update organizational policies and procedures as needed.
• Oversee day-to-day organizational operations to ensure efficiency, effectiveness, and alignment with the nonprofit’s mission.
• Lead cross-functional coordination across all outsourced administrative and financial teams including: Finance, HR, Legal, Bookkeeping and Health Benefits.
• Evaluate and optimize internal systems, workflows, and operational policies.
• Maintain and update employee policies, handbooks, and compliance documentation.
• Ensure that program teams have the operational infrastructure, tools, and systems needed to meet goals.

Finance Core Functions:

• Prepare monthly invoices for funders, ensuring compliance with grant-funded activities and allowable costs.
• Provide spend-down guidance and strategic thought partnership to the leadership team to support timely and compliant grant expenditures.
• Develop new grant budgets and budget reallocations for CEO and CFO review and approval.
• Review new grant contracts for accuracy and compliance prior to CEO execution.
• Monthly GL review for accuracy.
• Periodically review AP/AR to ensure timely payment.
• Liaison with senior leadership from accounting on matters of monthly, quarterly, and year-end financial statements.
• Communicate with operations, marketing, HR, IT, and other departments on matters of budget approval and ROI for specific projects.
• Contribute to strategic planning, direction, and goal setting for the department or function.
• Establish departmental policies, practices, and procedures that have a significant impact on the organization.
• Collaborate with the leadership team and finance staff to develop and manage annual budgets, including programmatic and forum budgets.
• Monitor financial performance, expense tracking, and operational spending.
• Ensure proper financial controls and compliance with nonprofit accounting standards.

Qualifications:

• Bachelor’s degree in related areas.
• At least 5-7 years of non-profit, government, or other relevant job experience
• 3–5 years of experience in nonprofit operations, program management, grants administration, or related administrative roles with exposure to budgets or financial processes.
• Demonstrated experience in grant management and compliance.
• Experience overseeing organizational operations, such as HR, IT and Finance.
• Strong organizational and project-management skills, including the ability to manage multiple deadlines and prioritize tasks effectively.
• Preference may be given to candidates who have completed certification training from the National Grants Management Association, OMB compliance, or other state/federal grant training organization.
• Ability to create process and operational control and train staff to use the systems.
• Proficiency with Microsoft Office Suite (Word, Power-Point, and especially Excel).
• Keen attention to detail.
• Ability to manage matrixed work requirements and priorities.
• Experience supporting staff and team members through positive management styles.
• Strong written communication and editing skills.

This is a full-time, salaried position working in the state of Colorado. While this position is remote, there is an expectation to attend events and meetings in person across the state as needed. The annual salary range for this position is $90,000 - $95,000 based on qualifications. This position also includes a benefit package (medical, dental, retirement), and unlimited vacation. Please check out the CPCQC website (cpcqc.org) to learn more about our work and current projects.

Commitment to Diversity and Inclusion

CPCQC is an equal opportunity employer that values workplace diversity. We strive to create an inclusive work environment that embraces diverse life experiences, backgrounds, and perspectives. CPCQC prohibits discrimination of employees or applicants on the basis of race, creed, color, age, sex, gender identity, gender expression, national origin, marital status, sexual identity, sexual orientation, religious or political affiliation, age, height, weight, physical or mental ability, veteran status, military obligations, and any other classification considered discriminatory under applicable law.