HR Coordinator & Office Manager (50/50 Split) at Cohere · Berlin

Who are we? Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers. Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products. Join us on our mission and shape the future! Overview We are seeking a highly organized and detail-oriented HR Coordinator & Office Manager to support our people operations and office environment in Berlin. This role is ideal for someone early in their HR career who enjoys administrative work, thrives on organization, and takes pride in creating a smooth and welcoming workplace experience. Key Responsibilities: HR Coordination (50%) - Maintain accurate and up-to-date employee records, files, and HR systems - Support onboarding and offboarding logistics, including paperwork, system setup, and employee communications - Assist with benefits administration, enrollments, and employee questions - Help ensure HR compliance by organizing and tracking required documentation - Support payroll coordination by gathering and validating employee data (in partnership with finance or payroll providers) - Respond to routine employee inquiries regarding HR policies and processes - Assist with internal HR processes such as performance review cycles and employee engagement initiatives - Provide general administrative support to the HR team as needed Office Management (50%) - Oversee daily office operations to ensure a well-organized, functional, and welcoming workspace - Manage office supplies, inventory, and vendor relationships - Coordinate office maintenance and handle facilities-related issues - Plan and execute in-office events, team lunches, and company gatherings - Serve as the main point of contact for office-related needs and employee requests - Manage incoming mail, deliveries, and general office logistics - Support travel coordination and logistics for employees and visitors Qualifications - 1–3 years of experience in HR coordination, administrative support, office management, or a similar role - Strong organizational skills and attention to detail - Excellent communication and interpersonal skills - Ability to handle sensitive information with discretion - Familiarity with HR systems is a plus - Reliable, proactive, and comfortable handling a high volume of administrative tasks If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply! We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form https://docs.google.com/forms/d/12a6IrLdF3kI2nonKSr4tiFuz18rLQbaeYV-JM9L4o9Q/edit, and we will work together to meet your needs. Full-Time Employees at Cohere enjoy these Perks: 🤝 An open and inclusive culture and work environment 🧑‍💻 Work closely with a team on the cutting edge of AI research 🍽 Weekly lunch stipend, in-office lunches & snacks 🦷 Full health and dental benefits, including a separate budget to take care of your mental health 🐣 100% Parental Leave top-up for up to 6 months 🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement 🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend ✈️ 6 weeks of vacation (30 working days!)